Responsibilities

Responsibility:     Steering the supply logistics management

Objective:             To ensure the application of logistics procedures in compliance with the legal framework and internal and donor regulations

Benchmarks:        Introduction and compliance with logistics management procedures

Activities:

• Assist the logistics officer to define and apply logistics procedures for the supply chain (purchase, stock, transport), in compliance with the legal framework and internal and donor regulations
• Support the logistics officer In setting up monitoring tables so as to have reliable information permanently to hand
• Assist the logistics officer in setting up indicators and internal controls for the implementation of logistics procedures
• Support the logistics officer in to train program teams in HI and donor logistics procedures and in the logistics regulations applying to the program and to partners, in compliance with the legal framework
• To Support project teams in the training and monitoring of partners with regard to the implementation of logistics procedures In collaboration with the logistics officer
• Ensure checks are conducted on partners’ logistics processes in collaboration with the logistics officer
• To support logistics officer Ensuring the filing and archiving of logistics documents

Responsibility:     Planning and guaranteeing efficient supply chain management

Objective:             To cover the program’s needs for materials, equipment and services

Benchmarks:        introduction and compliance with supply management procedures; supply security; project team satisfaction with the supply chain management

Activities:

• In collaboration with the logistics officer to participate in the drafting of a supply plan per project
• Support the logistics officer to oversee the transport of merchandise and manage customs clearance procedures
• Set up and check on the regular updating of a suppliers database as per Logtsics officer request
• Supervise the monitoring of Purchase and Service Requests and check purchase files as per logistics officer request
• Supervise the reception of merchandise and the delivery of material to requesting parties
• Assist the log officer in the drafting of donor reports and preparing for audits on aspects concerning supply
• Assist log officer in preapring contracts for suppliers and service providers and manage, archive and monitor suppliers and service providers

Responsibility:    Supervising the management and use of the means of transport in compliance with internal regulations and the security plan

Objective:             To provide safe and appropriate means of transport for the smooth running of activities

Benchmarks:        Suitability of means of transport with regard to the program’s context; user satisfaction

Activities

• In liaison with the Logistics officer, define the program’s transport needs
• Assist the log officr to Define the management of means of transport in compliance with local legislation, the program’s security rules and HI’s regulations
• Organize/ensure the organization of the management of other transport means
• Undertake the following tasks and record them in the vehicle monitoring table:
• Optimal transportation means
• Monitoring and checking transportation contract
• Managing relationship with supplier
• Following up on road accidents
• Ensuring the filing and archiving of files, contracts and documentation associated with transport

Responsibility:    Participating in the analysis and implementation of the program’s security rules

Objective:             To ensure the teams’ security in the program context

Benchmarks:         Relevance of information, rapidity of reactions, quality of communications, extent to which security measures conform to the security plan 

Activities:

• Bring all security information collected that he/she is aware of to the attention of his/her line manager
• Monitor the program risks
• Circulate information concerning the security of travel, equipment and premises within the program
• Secure and render visible the premises, vehicles, equipment and individuals as set out in the security rules

Responsibility:     Managing the program’s logistics team

Objective:             To develop the team’s autonomy and performance

Benchmarks:         Direct reports’ satisfaction with the management; quality of assessments carried out

Activities:

• Manage and lead the logistics team, fix objectives and assess the staff he/she line-manages
• Train his/her team
• Set up communication and coordination mechanisms for his/her team
• Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages; if necessary, co-validate disciplinary procedures with the support services coordinator
• Oversee his/her team’s career development: define training needs and provide guidance on professional development

Specific missions

TIME SCHEDULE

The working hours are the following: 8:30 am to 4:30 pm with one hour lunch break

Application:

Please send your CV and Cover Letter, by email with the reference subject “Logistics Assistant-TRIPOLI ” to “recruitment@libya.hi.org” or via Libyan Jobs website