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LOGISTICS SUPPLY ASSISTANT/PURCHASER

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI Libya mission started implementing operations in East of Libya (Benghazi area) in 2017 and developed an emergency health response that provides primary health care services to the most vulnerable population. PUI’s intervention focuses on health care through the deployment of Mobile Health Teams (MHT) delivering direct services to internal displaced populations and their host communities, migrants, refugees and asylum seekers.

Moreover, PUI teams intervened in five Migrants’ Detention Canters across Cyrenaica, by coordinating WASH rehabilitations and health activities for the vulnerable population of detainees. PUI also intervened for the technical rehabilitation of five health-care clinics in Benghazi city.

In 2019, PUI Benghazi office started a new project called “Evidence Based NCD care, a model for PHC in Libya” with the objective to enhance access to Non-Communicable Disease health services in the PHC level in the target area. The project includes 2 health facilities and 2,000 patients will benefit from the services.

Also in 2019, PUI established an operational presence in the southern mantika of Al-Kufra (south-east Libya) in order to identify the specific needs of this isolated area and develop an adapted humanitarian response. Thus, PUI will soon start implementing comprehensive health related activities to ensure a continuous access to essential care. PUI’s Al Kufrah’s action will combine three levels of intervention: (1) Direct service delivery of primary health care by one MHT through an outreach approach targeting the vulnerable population, (2) At community level, PUI will deploy a network of community health workers that will facilitate and optimize the work of the MHT through sensitisation, screening and referral activities; and (3) At health facility level via technical medical support.

• Identify supply priorities and lead new market assessments across the area of operations.
• Supply of all items required by the authorized staff of the base, in compliance with PUI procurement procedures.
• Ensure a good recording and tracking of all open purchase files, at any given moment.
• Share relevant supply data with the Logistics Officer, on a weekly basis.
• Ensure a good follow-up and archiving of all purchase files, in strict collaboration with the Admin Department and the Coordination.
• Capitalization of all documents related to the procurement.

• Stresses the Logistics Officer and the Project Managers for the preparation of a procurement plan for each project, and contributes by providing details of available suppliers and average market prices.
• To assess the markets across the BGZ Office’s area of operations (Cyrenaica).
• To be in direct collaboration with the suppliers regarding quotation, negotiation, purchase, delivery of goods and services.
• Ensure that relationships with suppliers are monitored.
• Responsible to draft, edit, and validate all purchase files at base level, in compliance with PUI procurement procedure.
• Provides technical guidance to the project managers on procurement procedures and give them feedback on their submitted purchase requests.
• Contribute to apply and respect the donors’ and PUI’s procurement procedures.
• To collaborate with admin department regarding payment of suppliers.
• Ensures the verification, update and archival -in both hard and electronic version- of all purchase files, in close cooperation with the Admin Department and the Coordination.
• Responsible to disseminate an extract of the Purchase Request Follow-up (PFU) at base level, on a weekly basis during base meetings.
• Guarantees that all purchase files submitted to the Coordination for validation are complete and compliant with the Procurement Audit Checklist, before to list them on the Validation Tracker. He is the focal point at base level for purchase file validations, in direct link with the Logistics Coordinator at the Coordination.
• To capitalize on the supply work done through markets studies, editing of catalogs, and other tools if necessary.

• Manages the reception, transit and delivery of all items requested and purchased, handing them over to the Logistics Officer, ensuring the archiving of duly signed/stamped GRNs, Works Completion Certificates or Service Statements.
• Is the focal point within the base for the rental of cars , trucks or other machinery necessary to the implementation of program activities.
• Leads the process of capitalization on the supply work done, through the compilation of markets studies, standard catalogs and pricelists, in collaboration with, and receiving feedback by, the Purchaser.
• Responsible to propose and pilot new tools aimed to smoothen the procurement process and lessen the lead time, after obtaining formal approval by the management.

• Responsible to receive requests from either Program and other Logistics staffs regarding the monthly supply of vehicles, cooks, cleaners or daily workers and to process them in the shortest time.

• Ensure a good documentation follow-up and archiving between the Base and the Coordination.
• Ensure a regular communication with the Logistics Officer on all aspects of the Supply Chain, making suggestions on how to improve its reactiveness and effectiveness, for him to report to the Logistics Coordinator.

Management notably).

Humanitarian

International

Technical

X

X

X

–   Stock management

–   Planning and priority management

–   Opening Process

English

Arabic

X

X

Pack Office

X

• Result-oriented, able to work independently while taking initiatives and showing a sense of responsibility.
• Good brainstorming, analytical (discernment, pragmatism) and trouble-shooting skills.
• Adaptability, practical sense & resourceful.
• Committed, Proactive, Flexible to the needs of the team and organization.
• Organization, Management of priorities, rigor and respect of due dates.
• Great ability to listen and to negotiate.
• Sense of diplomacy and openness of spirit.
• Ability to remain calm and level-headed, manage affairs professionally and with maturity.
• General ability to resist stress and in unstable circumstances particularly (travels between bases).