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Programme Assistant (Operations)

Position Title:  Programme Assistant (Operations) (1 position)

Duty station:  Benghazi, Libya

Classification:  G5

Type of Appointment:  Special Short Term  (6 months with possibility of extension)

Estimated Start Date:  As soon as possible

Reference Code:  SVN.LY10.2022.05

Closing Date:  May 5^th, 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Programme Manager (Community stabilization) and the direct supervision of the Project Officer, the Programme Assistant will perform the following duties:

Core Functions / Responsibilities:

1. Support the Community Stabilization (CS) Project Officer in implementing  the Community Stabilization Project portfolio in close coordination with relevant Project partners, such as governmental authorities, national and international agencies and diplomatic missions, working groups and partner NGOs.
2. Provide technical inputs for the effective implementation of the projects through developing work plans, objectives, and plans for monitoring and evaluation of the process, and resolving all challenges that arise in the process.
3. Identify risks and challenges to the ongoing operations of the projects and provide suggestions to the CS Project Manager and Project Officer and implementing partners on mitigation activities
4. Provide updates to the CS Project Officer on progress and, where relevant, additional needs in relation to the project implementation and follow up activities.
5. Ensure regular communication with field staff and Project Officer, including timely submissions of reports, meeting minutes, tracking tools, and documentation of beneficiary data.
6. Assist in liaison work with local government officials with the aim of fostering closer working relationships in the implementation of the community stabilization activities.
7. Assist in the effective implementation of the overall Community Stabilization activities in the area of operation to facilitate  the delivery of planned assistance to the beneficiaries within the timeframe.
8. Monitor the performance of Implementation partners, including financial tracking, information management and reporting.
9. Conduct regular activity site visits and provide recommendations for effective and efficient implementation of the activities.
10. Support CS Project Officer in ensuring that synergies are built with active programs in Libya in order to synchronize all the activities carried out under different service areas.
11. Support CS Project Officer in applying  IOM standards procurement, logistics and financial procedures  in the implementation of the community stabilization project.
12. Coordinate with partners in the development and implementation of capacity building activities for staff, beneficiaries, community structures’ members and government institutions staff related to community stabilization.
13. Coordinate with partner NGOs, community representatives and local government officials the preparation and implementation of project activities.
14. Coordinate and plan the collection of successful stories of the beneficiaries and share with PI unit.
15. Perform other such duties as may be assigned.

Required Qualifications and Experience

Education

• University degree from an accredited educational institution in Accounting or other relevant degree, with minimum three years relevant work experience
• High School Certificate in combination with five years of relevant professional experience

Experience

• Good knowledge of experience in software development using the following tools: SQL Server, SQL Server Reporting Services (SSRS), ASP.NET, Microsoft .NET Framework and MS Power BI.

Skills

• Excellent communication and negotiation skills. Personal qualities include commitment, efficiency, flexibility, self-motivation, respect for diversity and creative thinking.
• Focuses on result for the client and respond positively to feedback consistently approaches work with energy and a positive & constructive Attitude Demonstrates openness to change and ability to manage complexity.
• Correctly applies knowledge of specialized IT disciplines.
• Valid technical certifications (CCNA, MCP Windows/Exchange Server, MCSA /MCSE, ITIL Foundation) would be a distinct advantage.
• Demonstrated ability to handle confidential data in a professional, responsible and mature manner.
• Demonstrated ability to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds.
• Ability to present ideas in a user-friendly language to non-technical staff and end-users knowledge of an issue-tracking system an advantage.

Languages

• Fluency in English and Arabic is required
• Working knowledge of French is an advantage

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their updated CV with a cover letter to hrdlibya@iom.int , by 5^th May 2022 at the latest, mentioning the job title and the reference code (SVN.LY10.2022.05) in the subject line. Emails without such indication will not be considered.

Only shortlisted candidates will be contacted.

Posting period:

From 28.04.2022 to 05.05.2022