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PROCUREMENT SPECIALIST

SCOPE OF WORK

Libya Local Governance and Civil Society Activity

PROCUREMENT SPECIALIST

Project Background:

The Libya Local Governance and Civil Society (LGCS) Activity will support the foundation of a more unified Libyan state by prioritizing local-level activities that foster stability and accountable governance while reinforcing positive linkages among the national government, subnational government administration, and citizens. LGCS works to increase the Libyan Government’s ability to deliver essential services and promote stability. It seeks to help citizens engage in public dialogue, prioritize resources, and develop initiatives to hold government accountable. To achieve these goals, LGCS will center its activities around four objectives:

1. Strengthen the capacity of targeted municipal institutions to deliver services and be more responsive to citizen needs
2. Empower Libyan citizens, civil society organizations, private sector, and other stakeholders with the skills and capability to advocate for government institutions to deliver on their mandates.
3. Encourage coherence of national and subnational government policy, systems, and coordination through pilots advancing targeted policy reform. Strengthen national and subnational decentralization policies, systems, and, and coordination
4. Inform Programming through a robust learning and analysis agenda

Purpose:

The Procurement  Specialist will be responsible for LGCS’s procurement of goods and services. He/ She will help the Senior Procurement and Operations Manager to implement the procurement policies and procedures in compliance with DAI and (FAR) Federal Acquisition Regulations. The Procurement Specialist will be responsible for the following tasks but not limited to:

Responsibilities and Key Tasks:

• Conduct market research in preparation for local procurement of goods and services for the project and identify local and regional suppliers ‎of goods and services.
• Tracking processing of purchase requests from staff to ensure timely and accurate completion; provide regular updates to requestors
• Prepare Cost Comparison Matrix listing details of quotes for procurement committee to identify selected vendor for procurement.
• Inspect goods or verify services, confirm delivery and receipt of goods, and monitor the use and disposition of goods.
• Work directly with local or regional vendors and service providers to obtain quotations and/or initiate procurement of ‎requested commodities and services.‎ ‎
• Provide oversight of the procurement process to ensure USAID and DAI compliance, cost reasonableness, allowability and ‎allocability, accurate financial accounting, sufficient internal controls, and timely reporting.‎ ‎
• Manage logistics for Operations and Grants activities‎ if required. ‎
• Prepare all pre-solicitation documentation, evaluation and post-award documentation including writing source selection memorandums documenting the procurement, evaluation, selection and negotiation summaries. ‎
• Negotiate prices and contracts with vendors. ‎ ‎
• Enforce use of DAI’s procurement system (TAMIS).
• Work closely with the team to establish and maintain vendor and supplier database, procurement lists and schedules.
• Ensure all procurement records & files are accurately maintained in various DAI’s system’s platforms.
• Monitor, participate in, and/or witness evaluation panels for significant procurement actions.
• Conduct cost/price quality and past performance/timeliness review of bids received.
• Procure high-volume commodities and small purchases
• Ensure procurement is conducted in compliance with DAI procurement policies and regulations
• Ensure proper maintenance and safe and secure storage of all office equipment and property.
• Monitor, track and expedite all project procurement activities and delivery status of goods/services.
• Coordinate with the finance team to ensure that payments to vendors are executed within the contractual timelines.
• Other duties as may be assigned by the Senior Procurement and Operations Manager.

Qualifications:

• At least 5 years of professional experience.
• Experience in procurement, logistics, finance, or related field.
• Bachelor’s degree (or equivalent) in related field of study.
• Experience with international donor-funded projects or international organizations preferred.
• Previous supervisory experience preferred.
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Ability to handle multiple tasks simultaneously with prioritization.
• Oral and written fluency in English.

Location and Reporting:

The Procurement Specialist will be based in Tripoli, Libya and will closely work with the Senior Procurement and Operations Manager.

Interested applicants to send their CVs and Cover Letter to Libya@dai.com with email subject “Procurement Specialist  – Tripoli” by December 31, 2022.