Project management Officer (PMO) – Libyanjobs – موقع التوظيف الليبي

Job Overview


OVERVIEW
Job Title:	Project management Officer (PMO)	Job Code
Reporting Relationships	Reports To: General Manager.	Supervises: Project Managers, Project Technical directors & all related Project teams.
Group	NA	Unit/Section	Project Management office.
Department	PMO
Location	Abu seta, Tripoli.
Role Purpose	LTT will rely on efficient project management to drive success and achieve their strategic goals. This is where the Project Management Office (PMO) comes into play. The PMO serves as a central hub for project oversight, governance, and support, ensuring that projects are executed effectively and aligned with business objectives.

KEY ACCOUNTABILITIES & ACTIVITIES
Key Accountabilities	Objective & Key Activities
1. Establish project governance structure	PMO establishes a project governance framework to have a structured approach to govern the projects. It involves various stakeholders like team members, project managers, project sponsors, investors, clients, etc. These stakeholders have well-defined roles, responsibilities, and decision-making capacities. The purpose of the governance structure is to ensure that: · The projects are prioritized and aligned with the short- and long- term goals of the business. · The right people have access to the right information to make the right decisions. · The projects are staying within the planned time and budget. · Enterprise resources are utilized in the most efficient manner. · There are ongoing risk assessments and mitigation across all projects
\2. Provide management reports	One of the core PMO roles and responsibilities is to centralize information and deliver it to the right stakeholders. It is to ensure that the management makes informed and timely decisions for the success of the project. Following are some of the examples of management reporting:

· Overall progress and health of projects.

· Status of milestones and deliverables across the portfolio.

· Financial information about the budget, forecast, actuals, margins, etc.

· Project risks and progress on mitigating these risks.

· Operational efficiency and project performance.

· Effective management and utilization of enterprise resources.

3. Priorities projects as per strategic business objectives

Setting up operational and strategic objectives is a critical part of future business planning. They are key to short- and long-term business success. These objectives are achieved with the help of various programs and portfolios consisting of projects. PMO plays a crucial role in this process and carries the following responsibilities:

· Ensure that the programs and portfolios are aligned with operational and strategic objectives.

· Projects are selected and prioritized as per these business goals.

· Enterprise resources are allocated and utilized as per business goals.

· Design and track various program and portfolio performance KPIs.

4. Plan and schedule resource efficiently

Resource planning is one of the most critical duties of project management office (PMO). This process ensures that the right resources are allocated to the right project at the right time. These are some highlights of efficient resource planning and scheduling:

· Eliminate silos of spreadsheets with a single resource plan

· Create visibility of resource capacity, competency, and availability for all stakeholders

· Establish a real-time resource scheduling to accommodate the fast-changing ground reality.

· Track all types of work, i.e., project work, non-project work, vacation, etc.

· Establish multi-dimensional viewing and overcome the challenges of a matrix structure.

5. Forecast and enable resource capacity planning	In a dynamically changing business environment, it is critical for a PMO to forecast and get real-time foresight into project resourcing. So that the PMO can take corrective actions ahead of time. Resource forecasting can be but not limited to: · Forecast capacity vs. demand to identify shortfall or excesses of the resources. · Forecast people on the bench and project vacancies to minimize resource wastage. · Forecast resource management financials to determine the margin and profitability.
6. Streamline and automate processes and workflows	As an integral part of performance improvement, PMO streamlines various project management processes and methodologies
7. Reuse project learning and knowledge	The Project Management Office enables team efficiency by facilitating knowledge transfers between departmental project teams. It makes project plans, reviews, templates, and documentation widely available to concerned members, saving time and costs that would have otherwise gone into rework. Rather than reinventing the wheel, project teams can not only shorten their learning curve but can also get more work off the ground from the organizational knowledge being shared.
8. Mentor and train project managers	The PMO support includes providing mentoring and coaching to the project managers since they are the heart of the project lifecycle. I. Facilitate team collaboration and communication. It is now a critical responsibility of a PMO to ensure that there is an efficient framework for seamless team collaboration and communication among team members. It helps in · Aligning remote teams and bringing everyone on the same page · Completing task faster without unnecessary waiting · Communicating faster with the right person without chaos · Addressing urgent issues faster and more effectively

QUALIFICATIONS/REQUIREMENTS
Knowledge	Proficiency with the MS Office Suite, including advanced MS Project skills, Proficiency with Plan View, or other portfolio management tools preferred
Education	Bachelor’s degree in Telecommunications Engineering, information technology or related field (ICT major) from a recognized university (MBA’s availability is preferred)
Certifications	Industry recognized certifications in Project Management.
Experience	Minimum of 5 years’ experience in Program/ Project Management and/or Portfolio Management experience.
Job related Skills	Performance measurement, Communication & interpersonal skills, Presentation skills, Planning, organizing and control.