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Finance Technical Assistant Tripoli Libya

Role and responsibilities

The following is a brief description of the role:

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential.
Details belong in the Work and Development plan.

1. Support and Implement NRC’s systems and procedures at area level.
2. Support the adherence to NRC policies, handbooks, guidelines, and donor requirements.
3. Ensure proper filing of all support documents.
4. Support line supervisors in procedures and require support team training.
5. Support the supervisor for the Management of Area offices financial team.
6. Support the management to Implement anti-corruption policy.

Specific responsibilities

Accounts and Banking

• Looking after and management of the Cash and Bank management of the West Area Office, including the forecasting.
• Management of the bank account of West Area Office. And making the forecast for the projected data.
• Make sure that financial internal controls are in place while the banking and cash system is working.
• Post the entries on daily basis to Agresso. Make sure that Data has proper correct codes and as per the project
documents.
• Prepare the regular Agresso Bank reconciliations for all the balance sheet items.
• Proper close of the projects and year-end close.
• Enter the Agresso rebooking, and keeping proper record of it.
• Devise a system so that all the vouchers are safely preserved.
• Train the staff on the Agresso and excel tools.

Budget and report:

Preparation of the financial reports.

• Support the program team to understand the financial reports and provide them with training.
• Monthly meetings with the program team and support the program team to make the forecast.
• Verify the purchase requests and payment requests
• Ensure proper and adequate filing system for financial documents
• Download the BvA weekly basis and share with the relevant staff
• Prepare the Project BVAs and do any rebooking, with the supporting documents
• Draft the new budgets. Check the Agresso for any reclassification.
• Other task related to the project budgets like any realignment and updating the Agresso for project follow-up.
Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant
interfaces for this position are:

Scale and scope of position

Staff: Finance Officers, Finance Technical Assistants
Stakeholders: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local
NGOs, civil society, governmental bodies)
Budgets: List of budgets covered by postholder, and size of budget
Information: Brief description of the information resources the postholder is responsible for at CO
level (e.g. GORS, Agresso, Webcruiter, Intranet)
Legal or compliance: Brief description of any legal or compliance responsibility the post holder has (term of
employment, vendors, donors

Competencies

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all
staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Finance Officer in a humanitarian/recovery context will be preferred.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about keeping the bank accounts and record keeping
• Reasonable knowledge in English, both written and verbal
Context/ Specific skills, knowledge and experience:
• Knowledge of the context in Libya
• Fluency in Arabic
• Experience with start-up, exit or similar

2. Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12
behavioural competencies, and the following are essential for this position:
• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with
the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework