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Basic Needs Response ACTIVITY MANAGER, Alkufrah Libya

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Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious internationalaid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI has started implementing operations in East of Libya since 2017.To date, PUI’s interventions is focusing on health through the deployment of Mobile Health Teams (MHT), which deliver direct services to internal displaced populations and their host communities, migrants, refugees and asylum seekers in the eastern cities of the country. Thus, PUI enhances access to primary health care services via the provision of comprehensive primary health care package free of charge including a range of curative and preventive medical services. This consists on general practitioners consultations on both common communicable and non-communicable diseases, adequate treatment provision, sexual and reproductive health services, integrated management of Childhood Illness, psychosocial support interventions including individual consultations and group sessions. Furthermore, PUI is reinforcing sensitization, communication and prevention on health and hygiene related topics within the abovementioned communities.

In addition, PUI has developed a multi sectorial program aiming to cover the “basic needs” of the targeted population in east Libya. As part of this program, distribution of Core Relief Items and rehabilitation of public facilities (health facilities, hospital emergency room, water supply facilities…) is carried out. PUI is also intervening in Migrant’s Detention Centers where Rehabilitation (WASH), Protection and health activities are implemented.

Thus, PUI is now working to scale up its intervention with the deployment of the operations in the South East of Libya (Al Kufra district). This area is particularly isolated and suffer from a very volatile security environment. PUI has conducted an exploratory mission (multi sectorial assessment) in the area where no humanitarian actors are present despite the serious humanitarian needs that remain uncovered. Since end of 2019, PUI has started to implement Health and Protection activities in the area and will start WASH and rehabilitation activities in the second part of the year 2020.

BNR activities must be seen as part of a holistic response adopted by PUI’s in its area of intervention. Indeed, BNR activities will be integrated into current PUI’s approach, which includes various sectors of activities as Health, Mental Health and Psychosocial Support and Protection. This intervention aims to provide assistance to the most vulnerable populations and ensure that persons in need have access to safe and dignified services and full respect of their rights.

Project Monitoring:H/She participates to follow-up and monitor program quality and impact. He/she contributes to ongoing information knowledge managementefforts regarding program methodologies, lessons learnt and challenges. He/she contributes to the adjustment of current intervention or/and development of new interventions on the basis of identified needs.

Reporting and development: He/she is responsible for the qualitative production of internal and external activities’ reports. He/she supports the PM and/or FC and the BNRCoordinator in providing sufficient and detailed information for program reporting for donors and PUI HQ.

Team management and capacity building:He/she supervises capacity building support to the project team as appropriate and training activities on the basis of identified needs. He/she suggests modifications in terms of BNRteam structuring and responsibilities’ split. He/She ensures technicaltrainings to PUI identified staff ( with the technical support of PUI BNRcoordinator.

Representation and coordination: Upon request from his/her supervisors, he/she ensures and coordinates the PUI’s sectorial representation in the area which he/she is responsible for among partners, donors, authorities and other stakeholders and participate to the Ad Hoc relevant meetings. She/he ensures an efficient coordination with the other departments of the PUI office.

Logistics and Finance: She/he coordinates with PUI Logistic and Admin/Finance teams to mobilize effectively the resources allocated to the program supervised, including forecasting any adjustments needed, taking into consideration determined budget and compliance with logistics and administrative procedures..

Safety and Security: He/she contributes to compliance with safety rules within the mission, especially by the program team under his/her management and communicates any security/safety-related information to the base Security Focal Point.

Ensure the project work plan is fully understood and followed by the team regularly.

Launch the implementation of the activities in a timeframe coherent with donor’s requirements and other sectors activities

Contribute to the design of the project activities as per PUI’s intervention framework under the supervision of BNR Coordinator and Program Manager.

Develop project activities tools with the support of BNR Coordinator and Program Manager and in collaboration with the MEAL department. It includes BNR data collection tools (Assessment forms, technical monitoring tools), Basic Needs reports, internal SOPs and guidelines.

Ensure the efficient and effective implementation of the Basic Needs activities within the area of interventions: Basic Needs assessments, rehabilitation of public facilities, water and sanitation services and distributions of Core Relief Items.

Ensure compliance of Basic Needs activities with International Standards of Operations Procedures used in WASH and Shelter/NFI Sectors and SPHERE standards.

Participate in identifying humanitarian needs in the area of intervention and the development of Basic Needs assessments.

Guarantee the follow up of referrals both internal and external as well as guarantee the referral mechanism is in place among the BNR team

Inform His/her line manager of any relevant issue related to the project implementation.

In collaboration with the BNRCoordinator, other relevant Program Departments, and with the support of the PM:

Participate to the developmentand implementation of project monitoring tools (site monitoring, distribution monitoring package etc.)

Ensure the proper data collection, follow-up, processing and analysis related to BNRprograms with the support of relevant technical coordinators and theMEAL Department.

Undertake field visits to the project locations as needed to continuously monitor the progress and the quality implementation of the BNRproject activities

Participate in the development of mechanisms of complaints and feedbacks among communities

Participe in the information knowledge management and good practices throughout the project

Ensure internal and external qualitative reporting on all activities under his/her responsibility is done in relevance to PUI internal tools and requirements

Update and transmit to the PM information needed to complete the PMT (Project Monitoring Tool) on a monthly basis as a tool to follow up the implementation of the project;

Write regular reports on all activities as requested by the PM / BNRCoordinator;

He/she ensures an in depth analysis of data collected by the BNRteam, and produce regular BNRmonitoring reports under the supervision of the BNRCoordinator.

Participate to the writing of donor’s reports (intermediary and final reports)

Participate to the operational development of the mission through active participation to the mission annual programming process.

To develop understanding of the Libya situation (beneficiaries, needs, political context, and strategy of intervention…)

Identification of new areas of intervention and needs assessment (field assessment, collection of data from other stakeholders…) when asked by FC and BNR Coordinator.

Routinely supervises the BNRteam and activities

Pro-actively propose HR changes within his/her department to the PM and Finance and Administrative Manager

Familiarize himself/herself with all PUI internal HR regulations, and ensure that they are known and respected by his/her team;

Support the project manager on recruitment of BNRstaff and on performance evaluation of supervised staff

Identify the training needs of the team and addresses them with the  support of Program manager and BNR Coordinator (organizational and technical support, methodology, organization of training sessions…)

In coordination with his/ her line manager, represent PUI in the project area with any relevant stakeholders, local, national and international partners, local community representatives, civil society organizations, in order to facilitate the implementation of the project’s activities;

Work in close coordination with relevant staff in other PUI departments, including Health, Protectionand MEAL to ensure the strong integration of other sectors and to promote the development of new concepts/approaches/collaborations for future programming;

In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit.

Ensure that the safety and security rules are known and respected by his/her team;

Contribute to data collection on safety and security issues in his/her field of operations and disseminate them to the Field Coordinator, regularly or on an ad-hoc basis if urgent.

Ensure that projects and methodologies do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Field Coordinator without delay, in case of impending danger to teams or beneficiaries.

Team Management

Number of people to manage and their positions:

Direct management: 1 BNR Field Officer

In General, the Collaborator has to remain flexible and to perform any other duties as required for the good care of patients

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Collaborator and PUI

Technical training in civil engineering

Project management

University degree in civil engineering or construction works

Humanitarian

Technical

2 years of experience in a similar position (NGOs/private companies) in Wash and rehabilitation/Construction fields at Management position

Direct implementation of Infrastructure works

Knowledge of water supply, sanitation, hygiene, infrastructures

Experience in liaising with governmental authorities, other national/international institutions;

Experience in assessing needs

Experience in NFI distribution, cash intervention or food security

Excellent planning and organizational skills

Excellent writing skills

Very good Knowledge of project management

English

Arabic

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X

Pack Office

Google Earth

AutoCaD

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X

Ability to provide/structure instructions clearly and concisely both orally and in writing

High degree of responsibility, initiative, alertness, emotional stability, the ability to prioritize a heavy workload and to delegate accordingly

Professional attitude and the ability to build successful working relationships with contacts outside of the projects. Demonstrate an integrated approach and attitude through normal work activities and a thorough understanding of community-based protection issues in the country of operation

Self-motivated, flexible and adaptable to the needs of the team and organization

Strong commitment to support/develop capacity of national staff and developing second layer of leadership

Team player: proven management ability and inter-personal skills

Excellent communication skills

Problem solving and leadership skills

Ability to work independently while taking initiatives and showing a sense of responsibility

Sense of diplomacy

Analytical skills

Organization, rigor and ability to meet deadlines

Ability to live in a large community

Ability to work in volatile and secluded contexts