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Finance & Administration Manager | Libya, Tripoli

Finance & Administration Manager | Libya, Tripoli

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• General Information
  • Job Title:
    Finance & Administration Manager | Libya
  • Location:
    • Tripoli, 22132
    • Libya
  • Employee Type:
    LCN
  • Job Category:
    Finance, Administration, Human Resources
  • Industry:
    Non-Profit, Electoral Processes
  • Required Degree:
    4 Year Degree
  • Travel:
    15%
• Description

  About International Foundation for Electoral Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions, and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develop trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies.  In accordance with IFES’ approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces, and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice, and equal rights around the world. IFES reflects these values in its programming and workplace culture.

  The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High-Quality Decision-Making, Accountability, Teamwork, and Collaboration.

  *Please note that this position is contingent upon expected availability of funds.

  PRIMARY FUNCTION/PURPOSE:

  The Finance and Administration Manager will provide oversight of financial and administrative operations in the IFES Libya country office. Under the direction of the IFES Libya Country Director, the Finance and Administration Manager’s responsibilities will include:

  MAJOR DUTIES AND RESPONSIBILITIES:

  • Manage all financial processes in conformity with Libyan laws and practices as well as IFES and USAID policies and procedures.
  • Prepare, record, and track financial transactions for country office operations (including vouchers, field expense reports, cash advances, prepaid expenses, transfers, etc.).
  • Receive and review monthly reconciliations of all bank and petty cash accounts and post the necessary journal entries.
  • Prepare and submit monthly financial reports to IFES HQ based on IFES financial reporting policies.
  • Ensure all expenditures are recorded correctly and accurately into the IFES accounting system.
  • Prepare budget forecasts and prepare wire transfer requests to ensure adequate cash flow for operations and safety of financial resources.
  • Process cash and bank payments, including checking bills and vouchers. 
  • Liaise with bank and manage fund transfers, deposits, withdrawals, etc. 
  • Ensure compliance and timely payments to tax authorities and the social security department, including required remittances, and ensure compliance with employer requirements for taxes and benefits.
  • Manage and track annual fiscal year accruals and manage local audits.
  • Identify, manage, and respond to financial risks in collaboration with the Country Director.
  • Maintain contact with appropriate staff in IFES HQ on financial issues. 
  • Other duties as assigned.

  HUMAN RESOURCES MANAGEMENT:

  • Assist the Country Director and HQ program team on the recruitment process, such as posting of vacancies, collecting CVs, and printing CVs.
  • Collect employee and consultant monthly timesheets, review for correctness, ensure that correct budget codes are utilized, and route for the appropriate signatures.
  • Calculate employee and consultant salaries based on their signed timesheets, prepare monthly payrolls, and execute monthly salaries.
  • Oversee leave requests and track vacation leave, holidays and special leaves for all employees.
  • Manage local staff contract and benefit files.

  OFFICE/ADMINISTRATIVE MANAGEMENT:

  • Ensure accurate administrative record keeping.
  • Collect, organize and archive all financial and human resources documents.
  • Provide administrative support to the Country Director as requested.
  • Other duties as assigned by the Country Director.

  EDUCATION:

  • Bachelor’s degree in Finance, Accounting or related field.

  EXPERIENCE:

  • 8 years of progressive experience in the finance or accounting field, preferably working with international NGOs funded by USAID or the Department of State grants and cooperative agreements.
  • Experience with financial reporting software packages; Quick Books experience strongly desired.
  • Experience with Microsoft Office Suite.
  • Experience with GL reconciliation and exchange rate reconciliation.
  • Demonstrated experience in a similar role in Libya required.
  • Must be aware of the local labor law and taxation regulations.

  LANGUAGE SKILLS:

  • Fluency in English and Arabic required.

  TRAVEL:  Travel up to 15% of the time.

  PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 

  Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

   

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