TCCS is an Independent Global Provider of Rotating Equipment Solutions and Services for the Power, Oil & Gas and Industrial Markets. With over 1 million of field service hours, combined industry experience of 20 years providing technical solutions in the power generation industry, we have managed gas turbine installations, operation and maintenance projects, along with the provisioning of innovative and unique engineering solutions.

Title: Administrative Assistant

Function: Administration

Reporting to: Office Manager

Location: Tripoli – Libya

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Updates correspondence, runs reports, and files, types, and answers phones. Assists with business support activities such as digital communications, payroll, personnel action forms, travel logistics.
• May provide duties supportive of functions such as Finance, IT, HR, Facilities, etc.
• Responsible for the day-to-day office operations. Maintains the office environment by organizing office operations and procedures; managing vendor interactions; controlling correspondence; monitoring building appearance and coordinating building activities.
• Assists with programs/projects including registration, scheduling presenters, food & beverage, collating program materials, etc.
• Makes simple travel arrangements with specifications; may submit for travel reimbursements. Schedules appointments, routine meetings, and locations and maintains electronic calendars based on specific instruction.
• Cooperate with procurement/ purchasing department on setting up contracts with office supplies suppliers
• Welcomes guests and customers by greeting them, in person, via email or on the telephone, answering or directing inquiries.
• Preparing letters, reports, memos, other documents required
• Answering phone calls and directing them to appropriate parties or receives and forwards messages
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.

Qualifications

• Bachelor’s degree or equivalent experience
• One or two years of experience in a similar role in an international environment
• Ability to manage multiple and changing priorities simultaneously
• Good computer skills including Word, Excel, MS Outlook, PowerPoint, Adobe.
• Good typing and keyboard skills. Familiarity with administrative processes.
• Attention to detail and high level of accuracy.
• Organizational skillsTurbine Consultancy & Control Services Inc
  

  hr-ly@tccs-inc.com