Deputy Area Coordinator – Programs – Libyanjobs – موقع التوظيف الليبي

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Address Alkufrah, Benghazi

Preliminary Job Information
Job Title	Deputy Area Coordinator – Programs
Country and Base	Benghazi or Al Kufrah, LIBYA (with regular travels to the other Base)
Reports to	Area Coordinator
Reports to (technical link)	Medical Coordinator, Deputy Head of Mission for Programs, Grant and Communication Manager
Application submission information	Interested candidates should submit their applications by EMAIL ONLY with the subject: DAC-P + your FULL NAME to lby.recruitment@premiere-urgence.org with letter of motivation and CV. Applications not respecting these instructions may not be considered.

General Information

The organization

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 22 countries – in Africa, Asia, Middle East, Eastern Europe and France.

Première Urgence Internationale has been operating in Libya since 2017, particularly in the regions ofBenghazi and, from 2019, in Al Kufra, to strengthenthe resilience of the most vulnerable populationsaffected by ongoing crises, improve their access toessential services.The organization’s intervention in the country is builtupon an integrated approach combining the provisionof comprehensive primary healthcare services,psychosocial support, protection assistance, WASHactivities, and infrastructure and rehabilitation.Première Urgence Internationale develops publicinfrastructures’ rehabilitation and restoration inareas affected by several years of conflict.Additionally, during the COVID-19 crisis in Libya, theorganization adapted its intervention to includeInfection Prevention and Control and COVID-19awareness activities.

Job Description

Overall purpose

Under the direct supervision of the Area Coordinatorand in collaboration with the Medical Coordinator (MedCo), the Deputy Area Coordinator– Programs (DAC-P)supervises the implementation ofallactivities in Benghazi and Kufra areas. The DAC-Pmonitors the effective implementation of the program at the base level and monitors PUI’s contractual obligations and reporting. The DAC-P is also responsible for representing PUI on programmatic issues to other humanitarian actors and to technical and administrative state authorities at the local level.

Tasks and Responsibilities

Strategic Development, follow-up of operations and reporting: Coordinate the project teams through the program and activity managers and ensure the proper implementation of the operational and qualitative aspects of the programs (objectives monitoring, respect of deadlines and budgetary deadlines, quality control, team synergy in accordance with the contractual documents and in compliance with PUI policies and procedures). Ensure that contractual obligations are respected and coordinate the writing of reports. Ensure that the programs developed are in line with PUI’s mandate and strategy and will propose new interventions according to the evolution of the humanitarian situation in the region.

MEAL: Coordinate with the MEAL department to facilitate the implementation of the activities of this department as well as the interactions with the programs and the design of relevant tools.

Representation: Participate in technical forums (working groups) at the local level in collaboration with the project leaders. Assist the Area Coordinator and/or Deputy Head of Mission for Access and Support in coordination meetings between NGOs and political and administrative authorities.

Human Resources: Be the direct supervisor of the program and activity managers (four persons) and the two pharmacists in the two bases and ensure that appropriate support and capacity building is provided to senior program staff.

Logistics and Administration: Support the project managers in supervising the logistical and administrative tasks of the projects with the support of the logistics and administration departments

Specific objectives and linked activities

MANAGE THE STRATEGIC DEVELOPMENT, OPERATIONAL AND QUALITATIVE MONITORING OF THE PROGRAM AND REPORTING DEPARTMENT

Operations follow-up

He/she supports all managers under his/her direct responsibility in the achievement of the project objectives, ensures the quality of the work performed and meets reporting and implementation deadlines;

He/she provides regular updates of the PMT (project monitoring tool) of the projects by specifying their progress to the Area Coordinator;

He/she ensures the creation and updating of adapted activity monitoring tools: SOPs, precise action plans, robust databases, etc.

He/she alerts the Area Coordinator in cases where delays in program implementation have been identified and suggests adjustments (in terms of activities, area of activity, budget, schedule, etc.);

He/she ensures that the practices of the project teams respect the procedures and the PUI formats, as well as its operational policy.

He/she ensures that the technical guidelines validated at the coordination level are properly implemented by the project teams;

He/she provides close supervision/coordination and teamwork with the project leaders regarding the successful implementation of activities;

He/she creates links between the projects leaders involved in the different programs to build an integrated approach.

Contract monitoring and reporting

Reporting and monitoring of deadlines

He/she participates in the preparation of intermediate and final reports to be submitted to donors.

Strategic development

He/she identifies, assesses and analyses needs with project leaders and field teams and makes suggestions and recommendations to the Area Coordinator and Deputy Head of Mission for Programs to improve the quality of activities;

He/she works closely with the Area Coordinator and technical coordinators to develop high-quality, needs-based and evidence-based funding proposals involving all external stakeholders (target communities, potential partners, government authorities, etc.).

MONITORING, EVALUATION, ACCOUNTABILITY AND EVALUATION

He/she helps the project managers to develop appropriate reporting tools and to submit them regularly;

He/she supports the project managers in the efficient collection of data (timeliness, completeness and quality) with the cooperation of the MEAL department;

He/she reports to the Area Coordinator on meetings, project activities and any other relevant information;

He/she collaborates with the Area Coordinator and MEAL Manager to implement robust needs analysis and impact processes, including needs assessments, risk monitoring, review of relevant SMART outcome indicators and appropriate sources of verification, and impact evaluation reports.

He/she ensures that the success stories are designed and developed by the project managers according to the appropriate methodology and transmitted in real time to the mission coordination;

He/she facilitates coordination between the MEAL and operations teams to ensure the implementation of accountability mechanisms towards beneficiaries

He/she supports, in conjunction with the MEAL teams, the learning and formalization exercises of the lessons learned.

REPRESENTATION AND COLLABORATION

Represents the association before local actors involved in the implementation of activities in East Libya, and ensures good relations are maintained with each of them (consistent with the principles of neutrality and independence of PUI).

In agreement with the Area Coordinator and relevant technical coordinators, attends coordination meetings on relevant medical matters when they take place, and participates actively.

Under the supervision of the Area Coordinator, in the event of visits from donors and/or external monitoring parties to the projects’ activities, participates actively in the preparation and the smooth organization of the visit.

Collaborates with other organisations when required

TEAM MANAGEMENT

He/she is the direct line manager of the Health and Outreach Activity Manager/s, and the Pharmacist/s

He/she identifies project management gaps and needs and provides on-the-job support and training to project leaders in budget management, report writing, monitoring and evaluation systems, advocacy, etc.

He/she participates in the recruitment of project management staff and, upon request, participates in the recruitment of other staff members

He/she regularly evaluates the Activity managers;

He/she organizes project meetings as needed, takes reports, communicates with the teams and builds their capacity.

He/she manages the teams for which he/she is responsible: time off validation, time sheet, validation of daily workers’ requests.

He/she assures the interim of the Area Co in his/her absence

SAFETY AND SECURITY

Ensures that the safety plan is known by the teamsfalling under his/her responsibility, and that safety rules are respected. Contributes to data collection on safety issues in his/her teams and disseminates them to the Area Coordinatorregularly or on an ad-hoc basis if urgent.

Must ensure that all activities are appropriately and safely conducted.

Under the supervision of the Deputy Head of Mission for Access and Security, ensures that members of his/her team, and daily paid workers, are provided with safety gear adapted to their activities.He/she is responsible, under the guidance of the Area Coordinator, for the training of the technical aspects of using PPE: personal protection equipment.

Under supervision of the Area Coordinator, is responsible for the technical training of health care waste management.

In General, the Collaborator has to remain flexible and to perform any other duties as required for the good care of patients

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Collaborator and PUI

Team Management

Direct management: 1 Program Manager, 3 Activity Managers, 2 Pharmacists

Indirect management: All Program teams (18 persons)

Required Profile
	ESSENTIAL	DESIRABLE
TRAINING	Master‘s degree in a field related to project management, international development and/or social sciences.	Public Health, Project Management
PROFESSIONAL EXPERIENCE Humanitarian International Technical	X X	X
KNOWLEDGE AND SKILLS	Good writing skills Knowledge of Project Management
LANGUAGES English&Arabic	X
SOFTWAREPack Office	X

Required Personal Characteristics (fitting into the team, suitability for the job)

Ability to work independently while taking initiatives and showing a sense of responsibility

Ability to work and manage affairs professionally and with maturity

Ability to withstand pressure

Ability for capacity building

Sense of diplomacy and openness of spirit

Good brainstorming, analytical and trouble-shooting skills

Result Oriented, Organization and priority management skills

Committed, Proactive, Flexible, and adaptable to the needs of the team and organization

Stamina to work in several settings and constant travel between bases

Reliable and punctual

PUI’s capacity to ensure the protection of and assistance to migrants, refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation PUI’s values and Code of Conduct, Child Protection Policy, and prevention of sexual exploitation, abuse and harassment.

PUI does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.

PUI conducts thorough and comprehensive background checks and reference checks as part of the recruitment process.

Any non-respect of rules and responsibilities mentioned above in the Job Description, might be assimilated to a professional fault and could lead to any kind of sanction.

PUI is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply. All applications will be treated with the strictest confidence.

Any non-respect of rules and responsibilities mentioned above in the Job Description, might be assimilated to a professional fault and could lead to any kind of sanction.