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Deputy Area Coordinator

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org.

Context of the position and key challenges

The Deputy Area Coordinator is responsible for representing ACTED`s interests in Benghazi and Derna with local authorities, donors, beneficiary communities and other key stakeholders. The Deputy area Coordinator is member of the senior management team and works to ensure program quality and operational implementation, as well as growth where appropriate and feasible, and strong representation. The Deputy Area Coordinator directly supervises Project Managers or Project Officers ensuring that projects and programs address beneficiary needs and are implemented according to ACTED’s global strategy, donor guidelines, approved work plans and budgets The Deputy Area Coordinator also oversees day-to-day operations and security in the respective area.

Objectives :

1. Contribute to the development and application of the ACTED country strategy at area level and ensure ACTED representation and positive relationship building in the area of activity.
2. Facilitate the creation of an enabling and productive working environment through internal communication and coordination at area level
3. Ensure the timely and quality implementation of projects in the area of operation
4. Anticipate and mitigate risks ensuring operations in the area are compliant with ACTED finance, logistics, administration/HR, transparency and security (FLATS) procedures.

Key roles and responsibilities:

1. Positioning

1.1. Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)

1.2. Strategy Implementation: Take a lead role in implementing ACTED’s country program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular

a) Identify new opportunities and new sectors of intervention;

b) Consolidate and stabilization programming;

c) Review the geographic and thematic footprint;

d) Ensure activities are relevant and meeting area/beneficiary needs;

e) Identify ACTED added-value;

f) Ensure humanitarian principals are adhered to;

g) Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.

1.3. Networking, positioning and general representation:

a) Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;

b) Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED

c) Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level

d) Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level

1.4. Proposal development

a) Lead assessment(s) at area level to ensure proposals are relevant

b) Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy

c) Contribute to budget design ensure budget needs at area level have been taken into consideration

1.5. Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

1.6. Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

2. Management and Internal Coordination

2.1. Staff Management

a) Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments

b) Promote team building, productivity and staff welfare

c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management

d) Manage interpersonal conflicts among staff at area level

2.2. Internal Coordination

a) Facilitate interdepartmental communication and information sharing for a positive working environment

b) Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

3.1. Project Implementation Tracking

a) Supervise Project Officers in the area and provide support to project implementation through trouble shooting and eliminating blocking points

b) Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports

c)Ensure that relevant project information are up-to-date and available for reporting purposes

d) Ensure coordination and complementarity amongst projects within the area of intervention

3.2. Project Quality Control

a) Ensure the application of a practical field based M&E system/plan for each project

b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

c) Advise Project Managers/Officers to adapt projects according to monitoring and evaluation findings

d) Ensure beneficiary feedback mechanisms are in place

e) Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.

3.3. Partner Management

a) Identify potential local partners in the area based on an assessment of complementarity and added value

b) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

4.1. Finance Management

b) Ensure accurate budget forecasting and efficient cash flow management

c) Ensure timely and accurate area finance TITANIC reporting

4.2. Logistics & IT Management

a) Ensure timely procurement and adherence to rules of origin and nationality at area level

b) Ensure quality supply management at area level

c) Ensure proper asset management at area level and enforce asset investment policy

d) Ensure proper stock management at area level

e) Ensure proper IT systems, data back-up and protection from malware at area level

f) Ensure sufficient and reliable means of communication at area level

g) Ensure timely and accurate area logistics TITANIC reporting

4.3. Administration and HR Management

a) Ensure transparent and timely recruitment of national staff

b) Proactively adapt the staffing structure to needs and funding

c) Ensure regular performance appraisal and career management for staff at area level

d) Ensure timely and accurate area HR TITANIC reporting

e) Ensure timely exit forms

4.4. Transparency/Compliance Management

a) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures

b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

4.5. Security Management

a) Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks

b) Engage with relevant key stakeholders at area level to ensure access and support of interventions

c) Address security and safety risks by implementing standard operating procedures defined for the area

d) Ensure the offices and houses conform to recommended security, health and safety

standards

e) Ensure all staff in the area adhere to security procedures

f) Ensure security incidents at area level are promptly reported to the capital

 Required qualifications and technical expertise:

• Education: Bachelor’s or Master degree
• At least 8 years of experience in NGOs in a similar position and experience with other ACTED missions will be an asset
• Strong knowledge of the Libyan context.
• Strong analytical skills.
• Previous experience in external representation and establishment of partnerships
• Familiarity with the aid system, and ability to understand donor and governmental requirement.
• Excellent communication and writing skills in both arabic and english.
• Able to coordinate and manage staff and project activities.
• Proven ability to work creatively and independently both in the field and in the office.
• Being a strong team player and adept at creating a strong team spirit
• Ability to organize and plan effectively.
• Ability to work with culturally diverse groups of people.
• Ability to travel and work in difficult conditions and under pressure.
• Highly proficient in written and spoken English and Arabic
•  Proficient knowledge of Microsoft office (Word, Excel, Powerpoint…)

Conditions:

• Job Title: Deputy Area Coordinator
• Duty Station: Benghazi/Derna – Libya
• Under the Supervision of: Area Coordinator/ Country Director
• Working Hours: Full- Time Position -40h per week
• Type of contract: Fixed Term Contract/permanent contract
• Estimated Start date: As soon as possible
• Salary: Salary defined by the ACTED salary grid based on level of education, expertise and level of experience.

How to apply:

An application must be submitted in [English], attached with a CV, a cover letter and three references.

Please send your application until the [24/10/2023] to the following addresses: benghazi.jobs@acted.org

THE POSITION YOU ARE APPLYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL, OTHERWISE YOUR CV WILL NOT BE CONSIDERED.

Please note that in line with ACTED-terrorism policy, and in accordance with donors’ compliance requirements, ACTED reserves the right to carry out anti-terrorism checks on its board members, staff, volunteers, consultants, financial service providers, contractors and sub-contractors. To this end, confirmation of an employment offer with ACTED will be subject to background checks which may include anti-terrorism screening.