JOB TITLE:                  Executive Secretary II             

DEPARTMENT:          Materials & Logistics                

REPORTS TO:              Head of Department

RESPONSIBLE FOR:    None

LOCATION                   Head Office                              WORK MODE   8:00-15:30 (5 Days)

OBJECTIVES OF JOB 

The purpose of this job is to take responsibility for all administrative jobs concerning the MTL department.

Main duties & responsibilities

• Maintain electronic and paper records ensuring information is organized and easily accessible
• Maintain agenda and assist in planning appointments, meetings, conferences, etc.
• Attend meetings and keep minutes.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Handle confidential documents ensuring they remain secure.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Transcribe minutes from meetings.
• coordinate travel arrangements between stakeholders (employee and travel section etc.)

Skills and qualifications

• Well organized, strong organizational and planning skills
• Good communication and time management skills
• Willing to learn and develop.

Preferred qualifications

• Well organized, strong organizational and planning skills
• Good communication and time management skills
• Willing to learn and develop.

Soft skills

• Well organized, strong organizational and planning skills
• Good communication and time management skills
• Willing to learn and develop.

Applications:

• Closing date for this vacancy 15/04/2023.
• Applicants must indicate the position they are applying for in the subject of their email.
• C.V.s must be sent to jobs.hrlibya@gmail.com
• Unfortunately, we will not be able to acknowledge applications, but will contact those selected for interview directly.