FINANCE/ADMIN ASSISTANT – Libyanjobs – موقع التوظيف الليبي

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Job Overview

Job Title: Finance/Admin Assistant

Job Purpose Provide general financial and admin support to HALO Libya Programme.

Working Relationships General staff support

Delegated Authority None

Responsible to: International Finance Manager (IFM)

Key Responsibilities:

Finance:

Cash Book: Ensuring that all transactions are recorded in the cash book, on a daily basis, reporting any discrepancies to the IFM Manager
Documentation: Working in conjunction with the Logistics Assistant, ensuring that all transactions have the required supporting documents before payments are made.
Filing: Ensuring that all vouchers are scanned and saved in the dedicated folders;
Receipts: reimbursing staff expenses when they are incurred, approved and correctly recorded.
Salary Payment: Liaising with the Finance Officer to ensure that all salary payment is made and all payslips are signed.

Administration:

Ensure that record of annual leave and disciplinary actions are recorded, submitting a report monthly to the Location Manager/Deputy Operations Manager
Ensure that annual leave tracker is up to date, submitting a report monthly to the Location Manager/Deputy Operations Manager
Work with Finance Officer to develop a national staff induction pack for new staff joining the programme

All HALO staff are expected to undertake the following general duties:

Work within the framework of HALO’s core values, promoting its ethos and mission statement

Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities

Willing to travel between cities in Libya as and when required.

This job description is intended to summarise the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

Person specification

	Essential
Education and Training	Excellence in English, verbal and written communication
Experience	Working in a busy and demanding accounts environment
Skills & Abilities	Strong numerical skills Excellent communicator Ability to work autonomously, to tight deadlines and prioritise effectively Fully competent in Microsoft applications Attention to detail
Knowledge	Evidence of continuous professional development
Personal Factors	Calm under pressure Willingness to adopt a flexible approach to working