1919 views21 applications

Finance and administrative liaison officer

1.     FundsPro:

·          Identify missing documentations, non-adhering to financial guidelines of the supporting documents received and inform the HoO regarding any irregularities. Once identified collect necessary explanations or missing documentations

·          Check and verify the vouchers to ensure correctness, eligibility and completeness according to GRC Financial Procedures and Donor Financial requirements before booking the transactions

·          Ensure all the vouchers are charged within the project implementation period and inform HoO if any expenses are falling outside project implementation period.

·          Check and verify the Budget Line, Items used, booking dates and booking descriptions before posting the vouchers

·          Ensure inventories which are above EUR 100 are classified as inventories and booked in the fundspro system

·          Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules and whether Taxation terms are respected

·          Input Data into FundsPro financial system in an accurate, efficient & timely manner.

·          Verify the un-booked vouchers received from LRCS and record them in the accounting system fundspro.

·          Perform month end / year end closure process as per guidelines issued by GRC MENA Office

·          Create, follow up and ensure proper financial clearance

·          Monitor the receivables issued, check and match the balances of GRC books and obtain sign off on month end balances

·          Calculate, reconcile and advise staff on the outstanding receivable amounts

·          Identify pending receivables, inform the HoO on long outstanding receivables

·          Track cash and bank receivables excel sheets with bank statement and the cash vouchers to ensure correctness

·         Responsible for all aspects of petty cash, receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorized and fully documented.

·         Monitor the petty cash balances, and advise on any need to replenish the petty cash in a timely manner.

·         Daily cash counts and reconciliation of journal balances.

·         Preparation of the monthly cash count and obtain the required management signature for Cash Box

·         Responsible for all aspects of bank transactions, including ensuring that all transactions are correctly authorized and fully documented.

·         Monitor the bank balances and advise on any need to request funds from GRC HQ.

·         Responsible for bank correspondences including collecting of bank statements on monthly basis

·         Perform monthly bank reconciliations.

·         Maintain a proper filling system in accordance with filling best practices, donor document retention policies and GRC guidelines

·         Perform translation as required on vouchers, CBAs, quotations, contracts and agreements etc before documents are submitted to GRC MENA Office.

·         Organizing & filing of FundsPro documents, according to the standard filing (photocopying/scanning) system.

·         Ensure that originals are securely packaged / labeled and sent to GRC MENA Office on a timely manner.

·         Provides logistics and procurement support to GRC operations in accordance with logistics standards, GRC rules, financial procedures and regulations

·         Assists in the publishing and opening of tenders, including preparing RFQ/tender set, sourcing suppliers for tender, analysis of offers against requirements, and preparing all files for approvals

·         Works with suppliers to plan and implement procurements, including providing required information to requestors while preparing the requisitions and communication with suppliers concerning tenders

·         Prepares and/or follows up on any relevant support documents required for field activities, including Logistics Requisitions (LR), Purchase Orders (PO) and Goods Received Notes (GRN)

·         Arranges for the warehousing and/or transport of goods in coordination with LRCS

·         Researches applicable import-export formalities if and when necessary

·         Maintains the basic procurement files and binders, as well as different tracking spreadsheets, and prepares for archiving

·         Support the HoO in Managing Inventories

·         Be aware of the GRC’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes.

·         Check CBA’s related to the countries responsible and make sure the CBA’s are allocated to correct cost center and correct budget line

·         Any other tasks assigned by the line manager as required by GRC Head of office.

·         Support HoO in preparing budgets and budgets follow up reports

·         Prepare any ad hoc reports in Finance / Procurement and Admin if requested by management

·         Accounts/Finance/Business/Administration bacherlor degreee or minimum professional experience in Finance-Administration.

·         Minimum 2 years work experience in a financial role

·         1 – 2 years of work experience in a similar field

·         Fluency command of English and Arabic

·         Experience working for a Red Cross Red Crescent, NGO, or international organization an asset

·         Good computer skills

·         Rigorous and trustful person

·         Analytical skills

·         Computer Proficiency

·         Sound Knowledge of accounting software

·         Libyan National.

– Interested candidates to send their CV and cover letter with reference in the email subject: BEN/LBY2+Finace officer +applicant full name

– Please address all applications to: Y.Al-Sayyad@drk.de

– Deadline for applications is 6 Aguste  2023