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Finance and HR Officer

PRESENTATION OF THE ORGANISATION

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is an independent and impartial aid and development organization working in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since the organisation was first founded in 1982, we have set up emergency and development programmes in 62 countries. Today, HI has a budget of around 170 million euros, with about 3,500 employees worldwide.

HI is engaged in an employment policy in favour of workers living with a disability.

For further information about the association: www.hi.org

COUNTRY CONTEXT:

The Libyan uprising nine years ago left the country in a state of turmoil. Since 2011, continued conflict in many parts of the country and political instability have resulted in a vacuum of effective governance and caused significant collapse in the country’s political-institutional system. Security, rule of law and social and economic well-being of the Libyan population have all been severely affected and over 400,000 persons are now internally displaced across the country. The lack of a unified, national government combined with high levels of corruption and free-flowing weaponry have led to a weak, divided state under the control of a multitude of armed groups. This is gradually affecting the social and community cohesion of the country, as people are torn between their tribal and family allegiances and their hope to live again as a united country. The resilience of the Libyan population is steadily reducing, as individuals and communities are facing uncertainty regarding their future, with a very limited capacity of the authorities and relevant institutions to respond to their needs.

The healthcare system in Libya is one of the hardest hit, having deteriorated to the point of collapse. Ongoing challenges include increased rates of chronic illness, disability and access to essential services such as medicine and rehabilitation. Hospitals struggle to absorb the number of patients and to cope with a lack of resources, including a shortage of staff and essential medicines and supplies. According to the World Health Organization, around 1.3 million people have no access to life-saving health care services. The COVID-19 pandemic exacerbated the already existing vulnerability of the Libyan population, adding up to the effects from years of conflict, and a collapsing healthcare system. Number of cases have reached a peak in August of September, the majority of confirmed cases being in the main urban areas, such Tripoli, Misrata, Benghazi or Sebha.

While Libya already faced high Explosive Ordnance (EO) contamination due to nine years of conflict, Explosive ordnance contamination in the greater Tripoli area and in Sirt has increased considerably since the LNA offensive in April 2019 and the counter offensive of GNA in March 2020. Meanwhile most humanitarian mine action operations were suspended in areas affected by the hostilities in the second quarter of 2019. Indiscriminate shelling, Explosive Ordnance (EO) left by the various forces involved in the conflict and the increased use of improvised explosive devices caused new displacements, a new layer of land contamination, and a rise in EO related accidents, killing and injuring civilians and non-civilians, including mine clearance and humanitarian workers.

The identification of the most vulnerable individuals, including people with disabilities or injuries, and the rapid response to essential needs is a priority for the humanitarian community working throughout Libya. The political conflict and humanitarian crisis is likely to continue throughout the year 2020; whilst at the same time continue to hamper the delivery of primarily medical and socio-economic services, complicating access and increasing the vulnerability of the general population.

WORKING ENVIRONMENT

HI is currently implementing several programmes in Tripoli, Misrata and Benghazi, supporting vulnerable persons and their families such as people with disabilities (including people living with mental health problems), people with chronic diseases, older persons and displaced persons and families. Activities include provision of comprehensive rehabilitation services including physical therapy and psychosocial support, provision of assistive & mobility devices as per needed; capacity building, technical support and donations of assistive devices and/or materials and equipment to health partners; training on inclusion principles to other humanitarian actors and health workers;

Since early 2019 HI is implementing a three-year project entitled ‘Action for Mental Health Assistance in Libya’ (AMAL) as part of wider initiatives to improve the access and quality of health care services in Libya. Implemented in partnership with the Libyan Ministry of Health and a Tunisian NGO, the overall objective of the project is to allow the most vulnerable people in Libya from host communities, those internally displaced and returnees and migrants, suffering from mental health disorders/psychosocial disabilities to regain or to preserve good mental health by accessing quality interventions at community level, primary health care level, and secondary and tertiary level.

From July 2020, HI also started a one-year project in partnership with UNDP, which aims to enhance the development of a culture of peace, cooperation and responsibility – with a focus on youth (male and female) – through improved provision of MHPSS services at community level. This project will strongly rely on Libyan Civil Society Organisations.

HI is also involved in Humanitarian Mine Action (HMA) activities, HI supports the Libyan Mine Action Centre (LibMAC), UNMAS and other ministries in developing a victim assistance strategy and action plan. As a response to increased ERW related accidents, HI is also resuming its Risk Education activities in greater Tripoli in November 2020.

The post holder will be expected to travel regularly between his / her operational bases in Benghazi, and Tunis, where is based HI Maghreb regional office. This being said, important challenges exist to move in and out of the country. Indeed, since March 2020, heavy sanitary measures have been enforced both in Libya and Tunisia, such as border closures and travel restrictions, disruption of supply chain, lockdown, curfews, movement’s restrictions and social distancing. As a result, the expatriates working for HI Libya mission are currently operating on a “semi-remote” management mode and the senior country team is expected to adapt accordingly its management style, communication and support / control mechanisms.

DESCRIPTION OF THE MISSION/PROJECT

From operational bases in Tripoli and Misrata, and Benghazi, HI is currently implementing a humanitarian and development programme, with the following activities:

• Provision of comprehensive rehabilitation services including physical therapy and psychosocial support for persons with disabilities or injuries, and provision of assistive devices as per need;
• Capacity building, technical support and provision of assistive & mobility devices and materials and equipment to health partners (hospitals, health centers and rehabilitation centres);
• Training on inclusion principles to other humanitarian actors and health workers;
• Provision of Risk Education to conflict affected communities on the risks and effects caused by mines and explosive remnants of war (ERW);
• Provision of specialised MHPSS services at community level, primary health care level, and secondary and tertiary level and support to the Libyan Ministry of Health, in partnership with Nebras, a Tunisian NGO

ORGANISATION CHART OF THE MISSION/PROGRAMME

Not shared

OBJECTIVES OF THE POSITION

At his/her assigned project level, the finances and HR officer supports his/her line-manager in processing accounting operations, following-up Human Resources issues, implementing and supervising HI’s policy at base level.

In particular, he/she lends support to carrying out urgent activities and the filing and archiving of official and/or internal documents.

RESPONSIBILITIES

1. Administrative management of personnel:

• Ensures that HR processes are implemented respected at base level by all departments and supports managers in their role in the respect of HR cycle (recruitment, induction, performance review, identification of training needs, training planning, disciplinary measures, etc.)
• Ensures all action taken at base level is in line with the legal framework of the country and HI internal policies and regulations
• Coordinate the recruitment process for all departments at base level
• Welcome and participate in administrative briefing of new personnel
• Coordinate the implementation of the performance reviews and support managers in its implementation with their teams
• Support managers in the implementation of disciplinary measures
• Draft employment contracts for employees at Benghazi base, and ensure that they are adhered to
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Handicap International employees
• Ensure the confidentiality of all HR data.
• Participate in the monitoring of work contracts on the project
• Issue pay slips and supervise payment of salaries after approval by the finances and HR manager
• Pay taxes and duties and create pay records for the relevant organizations
• Keep the HR tool of the bases continuously updated (HR management tool, organisational chart, health insurance list of policy holder)
• Participate in the application of policies related to salaries and benefits for Handicap International
• Conduct meetings and communication with personnel at base level
• Alert the finances and HR manager and the area manager in case of any difficulties and/or if any infringements are noticed

2. Treasury / accounting / management

• Manage Benghazi base’s cash-flow and ensure that banks and cash boxes are well supplied
• Manage transfers and ensure the security of funds and confidentiality of information
• Manage all disbursements and commitments of expenditure, in compliance with Handicap International procedures
• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the project
• Participate in audits or any checks issued by partners or head office, at the project level
• Prepare the monthly treasury forecast for the base and send it to coordination for approval
• Monitor due dates for payments of contracts managed by the line managers
• Carry out withdrawal, pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Responsible of the check of the base accountancy (descriptions, accounting codes, financial lines) based on the allocation table shared by coordination.
• Before recording, check that the supporting documents complies with Handicap International procedures
• Record budget allocations and accounting codes of the expenses
• Translate accounting documents if necessary
• Verify cash balances on a regular basis and report any discrepancies to the finances and HR manager
• Archive accounting physical and accounting records according to HI procedures after a final verification of receipts etc.

3. Administrative follow up / Archiving

• Monitor the implementation of the administrative rules and procedures at base level
• Ensure the respect of the administrative calendar,
• Ensure completion of paper and digital filing, as well as securing finances and HR documents of the base and ensure their back up on a regular basis

PROFILE SOUGHT

The position is opened for Libyan Nationals only

APPLICATION :

Please send your CV and cover letter by email, with the subject reference “Finance and HR Officer – Benghazi ” to: recruitment-benghazi@libya.hi.org or via Libya jobs website.