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Finance Assistant

VACANCY NUMBER: SSA_LIY002

GRADE: UNGS Libya (GS5)

OFFICIAL STATION (COUNTRY): Tripoli , Libya

ORGANIZATIONAL LOCATION/UNIT: Regional Office for the Eastern Mediterranean (EMRO) Office of the WHO Representative,

OBJECTIVES OF THE PROGRAMME: To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.

PURPOSE OF POSITION: Provide administrative support covering area of budget and finance in support of programmatic areas of work

The incumbent will perform the following duties: 

1. Administer the E-Imprest system. Ensure proper implementation of financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
2. Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items inthe cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
3. Initiate, verify and process financial transactions and payments for WRO office and sub- offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-Imprest transactions and monitor Imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
4. Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on a monthly basis
5. Follow up on the transfer of program funds and initiate award budgeting in GSM workplans. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-à-vis award distribution.
6. Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
7. Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

QUALIFICATIONS REQUIRED:

EDUCATION AND SKILSS:

Essential: Completion of secondary education supplemented by training in accounting or financial systems.

Desirable: University degree in business administration, social sciences or related field is an asset.

Functional Skills and Knowledge:

• Knowledge of procedures relating to financial management.
• Very good organizational and time management skills.
• Good knowledge of relevant WHO procedures

EXPERIENCE:

 Essential: At least 5 years of related experience in accounting and/or administrative work

Desirable: Related experience in the UN system.

LANGUAGES: Very good knowledge of English and the local language for speaking, reading, writing and drafting replies.

COMPETENCIES:

• Knowing and managing yourself
• Producing results
• Moving forward in a changing environment
• Teamwork
• Communication
• Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.):

• Ability to operate PC and good knowledge of Microsoft applications.
• Knowledge of ERP/Oracle applications is an asset

Profiles should be completed using the “WHO Personal History Form” (download word file using link). Your personal history form and CV should be sent with a covering letter of interest to the following email address ” emacoliyhr@who.int” . The subject matter in the email should indicate the position applied for and vacancy notice number