Job Overview
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- Address Nofleen, Tripoli
Job Overview
Action Against Hunger is a humanitarian association founded in 1979, the organization operates in 47 countries in the fields of nutrition, health, food security and livelihoods, water, hygiene and sanitation, mental health and healthcare.
In Libya, AAH is mainly implementing projects in the fields of water, healthcare and livelihoods. In order to implement its current projects, AAH is looking for a Finance Officer based in Tripoli
Job Description
| Qualifications
Degree/Training |
Bachelor’s Degree in Finance or Administration (Financial and Accountancy Knowledge ) and/or professional Training in the same field |
| Professional Experience | 2 years of experience minimum in an administrative position |
| General Skills | Professionalism – Good organizational Skills – High Sense of Confidentiality – Very Good Computer skills (Word, Outlook, Especially Excel) – Very Good knowledge of English |
| Specialized/Technical Skills | Knowledge of accountancy, and payroll administration, preferably in NGOs sector |
| Managerial Skills | Good organization skills – attention to detail – good reporting skills – Analytical and Summarizing skills – High sense of Confidentiality – Proactive – Autonomy but Good Team Spirit |
| Language Skills | · Fluent Arabic (both oral and written)
· Fluent in English both oral and written |
| IT Skills | · Working knowledge of Office package
· Very good of MS Office in general (word, Excel, Power Point) · Excellent knowledge of Excel |
| Overall purpose of the position
|
Support the Capital Admin-FIN Manager at Base Level on all Administrative,
Financial Activities. Under the supervision of Admin-FIN Manager in charge of managing the base Cash, Monthly Accountancy Compliance
|
| Reporting to
(Hierarchal link) |
Line Manager : Head of Department Finance and HR
|
| Technical Support
(Functional Link) |
Head of Department Finance and HR |
| Field of intervention | Accountancy and Financial Administration |
| Supervises | Cashier if any |
Finance
| Objective 1 : Manage and Follow up on Cash Advances and Books and assist in carrying out the Monthly Cash Forecast |
Responsible for the following activities:
- Open an advance for any cash advances given, and make sure it is properly justified
- Respect the cash procedures (validation, amount …)
- Prepare payments by check if needed
- Check the vouchers existence, completeness and quality and request missing invoices from advance requesters (authorized signatory)
- Translate accounting documents as needed
- Prepare vouchers (stick invoices on the voucher, fill the designation, and fill the donor’s part and the allocation code…)
- Codify the invoices and enter them in the ledgers (cash book/ bank book) and the accounting software
- File original invoices as per ACF double filing procedures
- Check the consistency between computer and physical cash balances
- Make a weekly cash count with the Base Admin/Field Manager & the last day of the month to close the accountancy
- Send the base accountancy bundle by the 5th of the month latest
- If needed Assist in Collecting financial information from project managers
- If needed help in preparing the monthly cash forecast and send to the Administration-Finance Manager
- If needed help in preparing the BFU for the Finance Manager
| Objective 2 : Assist in ensuring SAGA is kept up to date with the right parameters |
Responsible for the following activities:
- Verify that all the parameters from SAGA are correct communicating with Accountancy Officer and Hr Officer.
- Send SAGA to Finance Manager
- Check the allocation each month
| Objective 3 : In charge of ensuring compliance with purchasing procedures |
Responsible for the following activities:
- Comply with purchasing procedures when remitting advances or doing payment of any sort
- Confirm with logistics department that purchasing procedures are properly applied, request additional data and documents if needed
- Inform the logistics department of purchasing procedures and of data required on the invoices
- Sensitize all staff on the quality of accounting and supporting documentation
| Objective 4 : Manage the accounting and administrative documents: sorting, filing and archiving |
Responsible for the following activities:
- Prepare the entire administrative document for each contract
- Sort rental contracts (leases, vehicles, etc.) & employee financial information (payslips, etc…)
- If reallocation done, collect the information and give it to Archivist
- Ensure the archiving of all and any accountancy and financial documentation according to procedure
- Ensure original invoices filing as per ACF double filing procedures & Sort accounting documents
| Objective 5 : If needed and requested Assist in the following activities for international staff |
If needed and requested, assist in the following activities:
- If needed translate official written documents or conversation in Arabic or English relevant to Financial activities
- If needed Follow arrival and departure of expatriates on the base to help arranging proper accommodation
- If needed prepare PD/Cola template, manage GH planning, organize briefing, brief them on the base specificity,
- If needed follow up time-sheet collection, break and leave requests; submit to coordination
| Professional relationships | Internal | Ø Hierarchical and functional manager: HoD Finance & HR, Base Manager, Country Representative
Ø Supervises: Libya cashier if any |
| External | Ø Ministry of Economy
Ø Ministry of Finance Ø Tax Dept Ø Social Security Fund Ø Legal Advisor Ø Ministry of Labor |
How To Apply
Applications should be submitted by using the folowing link https://forms.gle/3nnu61jAXfgiVXKdA
CVs could be aslo sent to recruitment@ly-actionagainsthunger.org, however, only applications sent by using the above link will be considered.
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AL Amrus Road, Souq Al Juma, Tripoli – Libya
