Finance Officer – Tripoli – Libyanjobs – موقع التوظيف الليبي

Job Overview

More Information

Salary Offer As per ACF salary grid
Address Nofleen, Tripoli

Action Against Hunger is a humanitarian association founded in 1979, the organization operates in 47 countries in the fields of nutrition, health, food security and livelihoods, water, hygiene and sanitation, mental health and healthcare.

In Libya, AAH is mainly implementing projects in the fields of water, healthcare and livelihoods. In order to implement its current projects, AAH is looking for a Finance Officer based in Tripoli

Job Description

Qualifications Degree/Training	Bachelor’s Degree in Finance or Administration (Financial and Accountancy Knowledge ) and/or professional Training in the same field
Professional Experience	2 years of experience minimum in an administrative position
General Skills	Professionalism – Good organizational Skills – High Sense of Confidentiality – Very Good Computer skills (Word, Outlook, Especially Excel) – Very Good knowledge of English
Specialized/Technical Skills	Knowledge of accountancy, and payroll administration, preferably in NGOs sector
Managerial Skills	Good organization skills – attention to detail – good reporting skills – Analytical and Summarizing skills – High sense of Confidentiality – Proactive – Autonomy but Good Team Spirit
Language Skills	· Fluent Arabic (both oral and written) · Fluent in English both oral and written
IT Skills	· Working knowledge of Office package · Very good of MS Office in general (word, Excel, Power Point) · Excellent knowledge of Excel
Overall purpose of the position	Support the Capital Admin-FIN Manager at Base Level on all Administrative, Financial Activities. Under the supervision of Admin-FIN Manager in charge of managing the base Cash, Monthly Accountancy Compliance
Reporting to (Hierarchal link)	Line Manager : Head of Department Finance and HR
Technical Support (Functional Link)	Head of Department Finance and HR
Field of intervention	Accountancy and Financial Administration
Supervises	Cashier if any

Finance

Objective 1 : Manage and Follow up on Cash Advances and Books and assist in carrying out the Monthly Cash Forecast

Responsible for the following activities:

Open an advance for any cash advances given, and make sure it is properly justified
Respect the cash procedures (validation, amount …)
Prepare payments by check if needed
Check the vouchers existence, completeness and quality and request missing invoices from advance requesters (authorized signatory)
Translate accounting documents as needed
Prepare vouchers (stick invoices on the voucher, fill the designation, and fill the donor’s part and the allocation code…)
Codify the invoices and enter them in the ledgers (cash book/ bank book) and the accounting software
File original invoices as per ACF double filing procedures
Check the consistency between computer and physical cash balances
Make a weekly cash count with the Base Admin/Field Manager & the last day of the month to close the accountancy
Send the base accountancy bundle by the 5^th of the month latest
If needed Assist in Collecting financial information from project managers
If needed help in preparing the monthly cash forecast and send to the Administration-Finance Manager
If needed help in preparing the BFU for the Finance Manager

Objective 2 : Assist in ensuring SAGA is kept up to date with the right parameters

Responsible for the following activities:

Verify that all the parameters from SAGA are correct communicating with Accountancy Officer and Hr Officer.
Send SAGA to Finance Manager
Check the allocation each month

Objective 3 : In charge of ensuring compliance with purchasing procedures

Responsible for the following activities:

Comply with purchasing procedures when remitting advances or doing payment of any sort
Confirm with logistics department that purchasing procedures are properly applied, request additional data and documents if needed
Inform the logistics department of purchasing procedures and of data required on the invoices
Sensitize all staff on the quality of accounting and supporting documentation

Objective 4 : Manage the accounting and administrative documents: sorting, filing and archiving

Responsible for the following activities:

Prepare the entire administrative document for each contract
Sort rental contracts (leases, vehicles, etc.) & employee financial information (payslips, etc…)
If reallocation done, collect the information and give it to Archivist
Ensure the archiving of all and any accountancy and financial documentation according to procedure
Ensure original invoices filing as per ACF double filing procedures & Sort accounting documents

Objective 5 : If needed and requested Assist in the following activities for international staff

If needed and requested, assist in the following activities:

If needed translate official written documents or conversation in Arabic or English relevant to Financial activities
If needed Follow arrival and departure of expatriates on the base to help arranging proper accommodation
If needed prepare PD/Cola template, manage GH planning, organize briefing, brief them on the base specificity,
If needed follow up time-sheet collection, break and leave requests; submit to coordination