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Grants Assistant

Background on ACTED:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED is active in 37 countries and implements more than 380 projects a year reaching over 18 million beneficiaries with 160 international staff and more than 3,500 national staff.

ACTED has been operating in Libya since 2011, currently delivering assistance from its field level offices in Tripoli, Benghazi and Sebha with support from 12 international and 60 national staff.  ACTED’s ongoing programming aims to respond to the country’s most pressing emergency needs whilst building the resilience of communities through support to civil society and local governance. This includes an unconditional multi-purpose cash program, protection monitoring, helpline, and referral services, and quick impact projects (QIPs). Furthermore, ACTED is offering capacity building, grants, and networking opportunities to civil society and local governance actors under its Civil Initiatives Libya (CIL) program.

Position Profile:

• Position: Grants Assistant
• Base: Benghazi
• Gender: Any
• Contract duration: 6 months
• Contract Type: Full-time
• Starting date: ASAP
• Closing date: 20th-Sep-2021

Assignment

ACTED’S programme portfolio in Libya includes a significant component on support to civil society. As part of this programmatic pillar, which is managed by the Civil Society Technical Coordinator, ACTED provides sub-grants to Libyan CSOs to conduct small- and medium-scale projects in their communities. These sub-grants are subject to ACTED’s strict compliance procedure, in terms of FLATS (including procurement procedures), and reporting (narrative and financial). To support CSOs to manage these requirements, and to ensure the compliance of CSO sub-grants to mitigate any risk of financial losses through ineligible expenses. ACTED has a team of Grant Assistants in place, who work closely with CSOs.

Functions

Support to CSOs
– Train CSOs on the ACTED FLATS procedures & manual
– Support the implementation of activities by local CSOs
– Support the reporting completion of CSOs
– Ensure CSOs adherence to ACTED FLAT procedures and ACTED “ technical guidance about sub granting to civil society organization”

Project reporting & Compliance:
– Support draft of narrative reports and contribute to the development of financial reports through regular budgetary follow up
– More generally, communicate systematically to the project manager & project officers on project progress and planning
– Ensure that CSOs are able to document their selection of beneficiaries and that they can provide date to ACTED, when requested.
Monitoring of CSOs:
– Conduct regular field visits to CSOs to see their activities and meet with the beneficiaries
– Analyse technical added-value and project impact
– Set up technical evaluation exercise during and following implementation
– Identify best practices and lessons learned together with the CSOs
– Draft memos detailing lessons learned and best practices identified during the project, especially in the CSOs activities.

QUALIFICATIONS

• Education: Bachelor in finance, management, and/or local development field
• Familiarity with the aid system, and ability to understand donor and governmental requirement.
• Excellent communication and drafting skills
• Proven ability to work creatively and independently both in the field and in the office
• Being a strong team player and adept at creating a strong team spirit
• Ability to organize and plan effectively
• Ability to work with culturally diverse groups of people
• Ability to travel and work in difficult conditions and under pressure
• Working knowledge of English preferred

How to Apply:

• To Apply: We look forward to receiving both: Cover letter+ your CV with 2-3 references attached by email to: benghazi.jobs@acted.org
• THE POSITION YOU ARE APPLYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL, OTHERWISE YOUR CV WILL NOT BE CONSIDERED.
• Please note that in line with ACTED-terrorism policy, and in accordance with donors’ compliance requirements, ACTED reserves the right to carry out anti-terrorism checks on its board members, staff, volunteers, consultants, financial service providers, contractors and sub-contractors. To this end, confirmation of an employment offer with ACTED will be subject to background checks which may include anti-terrorism screening.