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Human Resource Assistant (Tripoli)

Grade: G5

 Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days): 6 months (subject to availability of funds, satisfactory performance and continuing need for the position)

Closing Date Aug 9, 2020

Primary Location Libya-Tripoli

Organization EM_LIY WHO Representative’s Office, Libyan Arab Jamahiriya

Schedule Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

PN 419215

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and

development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Type post descriptions and forms required for establishment of new positions, update organization charts, initiate related position actions in GSM and liaise with

HR Unit and the Global Service Center finalization of newly established positions and recruitment of professional staff.

2. Administer the recruitment of staff and non staff, publish vacancy announcements, screen applicants, and finalize necessary arrangements for tests/interviews,

conduct reference checks and initiate necessary appointment actions, finalize contractual arrangements for Special Service Agreements (SSAs), Consultants and

Agreements for performance of work (APWs) through the procurement module.

3. Monitor expiration of all types of staff and non staff contracts; initiate extensions, separations and other staffing actions in GSM; attach necessary documents,

check availability of funds, and follow up with different stakeholders timely finalization of actions.

4. Administer the attendance system and GSM absence dashboard, update and maintain leave records for staff and non-staff (SSA holders, consultants, etc.),

including:

• verifying leaves claimed in GSM against the records of the Time and Attendance system, alert staff in case of any discrepancy and inform supervisors of excess

leaves/absence;

• submitting leave requests on behalf of absent staff members, and following up with staff to ensure confirmation of leaves in GSM;
• responding to staff queries related to leave system and coordinating with Global Service Centre (GSC) and Human Resources (HR) to solve any related issues.

5. Follow up with concerned units/stakeholders on necessary arrangements regarding, travel, visas, residency permits, security clearances, travel authorizations, UN

ID’s, hotel bookings for staff and non-staff.

6. Update and maintain HR confidential files (electronic and hard copies), including performance appraisal records, ensure confidentiality, and provide related

statistical information and reports as and when necessary, follow up with staff and non-staff the timely submission of Performance Management reports.

7. Liaise with Staff Development and Learning unit the induction and training of staff and non staff at country office and sub-offices and ensure its timely completion.

Brief staff and non staff on HR related rules/procedures and the use of GSM staff service module.

8. Perform any other related duties as required, and replace other administrative staff.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by administrative training.

Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

Essential: At least five years’ progressive experience in the area of administration, including experience in HR management.

Desirable: Relevant experience in the UN system.

Skills

– Demonstrated knowledge and application of human resources management policies and procedures.

– Very good time management and stress management skills.

– Very good analytical skills.

– Good knowledge of WHO/UN procedures and HR practices as applicable to the administrative level an asset.

WHO Competencies

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Teamwork

Respecting and promoting individual and cultural differences

Communication

Setting an example

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.

Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at

LYD 28,360 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.

Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that your profile on Stellis is

updated; all experience records are entered with elaboration on tasks performed at the time. Kindly note that CV/PHFs inserted via LinkedIn are

not accessible.

• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma

(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the

World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and

Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the

WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

How to apply: All applications should be made via the WHO employment website. Candidates will need to complete their profiles on the site before submitting their application.

https://careers.who.int/careersection/ex/jobsearch.ftl#