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Information Management Assistant

Open to Internal and External Candidates

Position Title : Information Management Assistant (1 position)
Duty Station : Tripoli, Libya
Classification : UG
Type of Appointment : Special Short Term (12 months with possibility of
extension)
Estimated Start Date : As soon as possible

Reference Code : DR.LY10.2022.02

Closing Date : February 10, 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal
candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Senior Resource Management officer and direct supervision of
the Information Technology /Database officer, the Information Management Assistant is responsible
for support all aspects and functions of the Information Management tools, including IOM emergency
response, data collection activities and various activities or projects which may develop within the
Information Management & Technology.

Core Functions / Responsibilities:

1. Support to ensure proper Implementation of the Information Management tools in the
mission, including database development, testing, data entry and quality assurance of
Information management products.
2. Coordinate with mission’s programs to ensure accurate and systematic data collection of IOM
daily work.
3. Assist in drafting Information management documentations, including but not limited to Technical Specification of Data base applications, business cases and requirement, technical specification sheet, user manual and applications testing plans.
4. Train and support field works related to survey and assessment; database assistants in the use, maintenance and support of database system.
5. Support the coordinate of effective data collection tools and ensure regular monitoring as per agreed timelines; prepare and update project reports.
6. Assist in coordination and implementation of Information Management related activities including capacity building activates.
7. Support in designing and creating mapping analysis based on information collected by IOM team and other secondary data.
8. Assist in Planning, designing and implementation of the mission’s Information Management and reporting tools. Ensure timely and accuracy of all data and information products provided by IOM Libya.
9. Assists in performing quality control (QC) on all products generated and disseminated by IOM including data and maps, Archives IOM geographic data and maintains the mission’s IM database tools;
10. Draft, organize and deliver trainings on IM-related tools to build the capacity of staff members.
11. Ensure that database and application developed are fully compatible with IOM Application Development Standards and Guidelines, including required approval and coordination with ICT in Cairo and HQ.
12. Identify potential risks associated with solution development and enhancement projects, plan mitigation measures and report to Project Management.
13. Make sure that IOM Data protection principles are met and followed when dealing with beneficiaries data or any other work related Data.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Computer Science, or related area from an accredited academic institution with two years of relevant professional experience in Data Management or Information management,

Experience

• Good knowledge of experience in software development using the following tools: SQL Server, SQL Server Reporting Services (SSRS), ASP.NET, Microsoft .NET Framework and MS Power BI.

Skills

• Excellent communication and negotiation skills. Personal qualities include commitment, efficiency, flexibility, self-motivation, respect for diversity and creative thinking.
• Focuses on result for the client and respond positively to feedback consistently approaches work with energy and a positive & constructive Attitude Demonstrates openness to change and ability to manage complexity.
• Correctly applies knowledge of specialized IT disciplines.
• Valid technical certifications (CCNA, MCP Windows/Exchange Server, MCSA /MCSE, ITIL Foundation) would be a distinct advantage.
• Demonstrated ability to handle confidential data in a professional, responsible and mature manner.
• Demonstrated ability to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds.
• Ability to present ideas in a user-friendly language to non-technical staff and end-users knowledge of an issue-tracking system an advantage.

Languages

• Fluency in English and Arabic is required

• Working knowledge of French is an advantage

Required Competencies

Core Competencies – behavioural indicators level 1

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:
Interested candidates are invited to submit their updated CV with a cover letter to hrdlibya@iom.int by 10 February 2022 at the latest, mentioning the job title and the reference code (DR.LY10.2022.02) in the subject line.

Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.

Posting period:
From 03.02.2022 to 10.02.2022