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Information Management Assistant

Job Description

Under the overall supervision of the Head of Resource Management unit and direct supervision of the Information Technology /Database officer, the Information Management Assistant is responsible for support all aspects and functions of the Information Management tools, including IOM emergency response, data collection activities and various activities or projects which may develop within the Information Management & Technology.

Core Functions / Responsibilities:

1. Support to ensure proper Implementation of the Information Management tools in the mission, including database development, testing, data entry and quality assurance of Information management products.
2. Coordinate with mission’s programs to ensure accurate and systematic data collection of IOM daily work.
3. Train and support fieldwork related to survey and assessment, database assistants in the use.
4. Assist in coordination and implementation of Information Management related activities including capacity building activities.
5. Assist in designing and implementation of the mission’s reporting tools. Help ensure timely and accuracy of all data and information products provided by IOM Libya.
6. Assist in performing quality control (QC) on all products generated and disseminated by IOM including data and maps, Archives IOM geographic data and maintains the mission’s IM database tools.
7. Organize and participate in the delivery of trainings on IM-related tools.
8.  Support coordination of the approval process with ICT in Cairo and HQ.
9. Follow IOM Data protection principles when dealing with beneficiaries data or any other work related Data.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in business administration, Management, Finance, Accounting or a related field from an accredited academic institution with at least one year of relevant professional experience.

Experience

• University degree in Computer Science, or related area from an accredited academic institution with three years of relevant professional experience in Data Management or Information management,
• Good knowledge of experience in software development using the following tools: SQL Server, SQL Server Reporting Services (SSRS), ASP.NET, Microsoft .NET Framework and MS Power BI.

Languages

Fluency in English and Arabic is required.

Required Competencies

Values: all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their updated CV with a cover letter to hrdlibya@iom.int, by 30^th April 2023 at the latest, mentioning the job title in the subject line along with this special vacancy notice code SVN.LY10.2023.09

Emails without such indication will not be considered.

Only shortlisted candidates will be contacted.

Posting period:

From 16.04.2023 To 30.04.2023