1566 views15 applications

LHD Program Assistant

Position Title : LHD Program Assistant  (1 Vacancy)
Duty Station : Benghazi, Libya
Classification : G5
Type of Appointment : Special Short Term, 6 months with possibility of extension
Estimated Start :  As soon as possible
Reference Code :   SVN.LY10.2021.02
Closing Date : March 20, 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the
leading UN agency in the field of migration, works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and advice to
governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal
candidates are considered as first-tier candidates.

Context:

Under general guidance of LHD Programme Manager and the direct supervision of the LHD Project Officer, The Project Assistant will be responsible for supporting the RDPP/LHD activities and ensuring that the implementing partners are on track with their action plans. The incumbent will be responsible for the following tasks:

Core Functions / Responsibilities:

1. Support the Programme Manager and Project Officer with all the administrative and financial tasks as required, including maintaining proper documentation/files of the project, preparing purchase requisition, payment request, invitation letters and other relevant documents.
2. Assist with the overall project management of livelihood grants, including support in drafting contracts for Service Provider/Implementing Partner (IP) as well as coordination with LEG Department concerning contract amendments.
3. Conduct monitoring of the livelihood and social cohesion grants implemented in Libya under RDPP, including provision of detailed feedback to IPs to their reports and guidance on project implementation/to address unforeseen challenges.
4. Monitor and attend events in Benghazi that are related to LHD programming to expand outreach.
5. Support in conducting research on LHD-related topics and issues as per project needs.
6. Able to professionally translate the document, information, and data from and for the field team from English to Arabic and vice versa.
7. Handle the logistical arrangements for focus groups, workshops, exchange sessions and trainings.
8. Serve as liaison support to track all relevant supporting documents from the Logistics/procurement unit, finance Unit, and provide support to the Project coordinator with the collection of necessary data/documents.
9. Coordinate closely with Logistics Unit and Admin/Finance Unit to revie, consolidate, submit and clarify status of Implementing Partner documents for processing of payments and conduct necessary follow-up;
10. Assist the LHD Project Officer in developing project documents, forms and tracking tools for LHD Unit.
11. Undergo field travel as needed to support field team;
12. Perform such other duties as may be assigned by supervisors.

Required Qualifications and Experience

Education

• Bachelor degree in social sciences, administration and minimum three years experience in a relevant field.
• High school degree with five years of relevant professional experience.

Experience

• Previous working experience in other international organizations (IOM, UN etc.) is an advantage.
• Good knowledge of MS Office applications. e.g. Excel, Word, Outlook, etc

Skills

• Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines.
• Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment.
• Sound knowledge of financial and administrative management and effective resource management skills.

Languages

• Fluency in English and Arabic is required
• Working knowledge of French and/or Spanish is an advantage

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their updated CV with a cover letter to hrdlibya@iom.int, by 20 March 2021 at the latest, mentioning the job title and the reference code (SVN.LY10.2021.02) in the subject line. Emails without such indication will not be considered.

Only shortlisted candidates will be contacted.

Posting period:

From 13.03.2021 to 20.03.2021