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LIBLN030 ) Finance Officer)

We are

The European Union Integrated Border Management Assistance Mission in Libya (EUBAM Libya), is part of the Common Security and Defence Policy (CSDP), which enables the Union to take a leading role in peace-keeping operations, conflict prevention and in strengthening of international security. It is an integrated part of the EU’s comprehensive approach towards crisis management, drawing on civilian experts as well as experts from the police and other areas.

EUBAM Libya was established on 22 May 2013 by the Council of the European Union in response to a request from the Libyan Government to the EU to support the Libyan authorities in improving and developing the security of the country’s land, sea and air borders. As a civilian crisis management mission with a capacity-building mandate, EUBAM Libya assists the Libyan authorities at strategic and operational level. Its mandate is carried out through supporting relevant Libyan counterparts in border management and fight against border crime and terrorism.

EUBAM Libya Headquarters is currently located in Tripoli, having a sub-office in Tunis, and is progressively increasing its presence in the host country. In this perspective, EUBAM Libya is looking for Local National Staff to support its operations in Tripoli.

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325.

General Requirements & Eligibility

• Applicants must be Libyan citizens.
• Applicants must enjoy their full civil rights and not have any criminal record (A Certificate of Non-Conviction will be required before any employment offer).
• Applicants must be in good physical and mental health (A Medical Certificate will be required before any employment offer).
• Only applications provided on the official EUBAM Libya application form will be accepted (send an email to HR-recruitment@eubam-libya.eu to get the form)
• Applicants applying for 2 different positions need to submit 2 application forms.
• The application form must be filled in English (except for the applicant’s name which should
• be provided in both English and Arabic).
• Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).
• Rename the file with the post number, name: e.g. “LIBLN01_Family name _First name”.
• Application submission deadline: August 12^th 2023, 17:00 Tripoli time.
• Submitted files will not be returned.

EUBAM Libya retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

1. Reporting Line:

The National Finance Officer will report to the Head of Finance Unit or his/her replacement.

2. Main Tasks and Responsibilities

• To support the Finance Department to ensure timely, accurate preparation and processing of financial transactions, and providing the best financial support and practices in pursuance of the EUBAM Libya mandate
• To assist in the implementation of the EUBAM Libya travel policy and guidelines going with the mission expense claim forms
• To ensure the accuracy and timely submission of mission expense claim forms for official duty trips outside and inside of Tunisia / Libya for EUBAM Libya staff
• To ensure the accuracy of mission expense claim forms for all six-months-trips for EUBAM Libya international (contracted) staff
• To manage the petty cash, including disbursements and timely clearances. Updating the petty cash books including budget coding
• To ensure timely clearances of staff operational advances
• To update the Accounting software as required
• To review for completeness supporting documentation for payments
• To balance sheet reconciliations of all bank and petty cash balances, ensuring correct application of exchange rates
• To ensure co-ordination with Tunis office administration staff for timely submission of financial documents and management of petty cash expenditures on the field
• To maintenance and to develop internal control mechanics for tracking for duty trips, logging of all incoming invoices etc.
• To collect the supporting documents for preparation of International and National Staff payroll
• To archive all financial documents in line with the EU Regulations

3. General Tasks and Responsibilities

• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).

4. Essentials Qualifications and Experiences

• Successful completion of a full course of University studies attested by a degree (Bachelors Level) OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework in Accounting, Finance or in a related field;
• A minimum of four (4) years of documented experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice.

5. Essentials Knowledge, Skills and Abilities

• Good knowledge of written and spoken English and Arabic
• Very good communication skills, tact in all dealings
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet and ERP
• Ability to work under pressure with limited timeframes and to prioritize tasks
• Ability and willingness to work with people for different cultural and religious background and diverse political views while maintaining impartiality and objectivity

6. Desirable Qualifications and Experiences

• Experience in a similar position within a multi-national and/or international environment or organisation.
• Experience of accounting software (i.e. Quick books)

7. Desirable Knowledge, Skills and Abilities

• To be able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
• To be able to maintain strict confidentiality and impartiality.
• To be able to work without supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• To follow meticulous time keeping, and, ability and willingness to work additional hours if required.
• To have proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• To be able to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times
• Willingness to travel abroad if required.

How To Apply

Only applications provided on the official EUBAM Libya form with the mention of the position code and name will be accepted.  The form is available on this Link