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LIBLN031 Project Assistant EUBAM Libya

We are

The European Union Integrated Border Management Assistance Mission in Libya (EUBAM Libya), is part of the Common Security and Defence Policy (CSDP), which enables the Union to take a leading role in peace-keeping operations, conflict prevention and in strengthening of international security. It is an integrated part of the EU’s comprehensive approach towards crisis management, drawing on civilian experts as well as experts from the police and other areas.

EUBAM Libya was established on 22 May 2013 by the Council of the European Union in response to a request from the Libyan Government to the EU to support the Libyan authorities in improving and developing the security of the country’s land, sea and air borders. As a civilian crisis management mission with a capacity-building mandate, EUBAM Libya assists the Libyan authorities at strategic and operational level. Its mandate is carried out through supporting relevant Libyan counterparts in border management and fight against border crime and terrorism.

EUBAM Libya Headquarters is currently located in Tripoli, having a sub-office in Tunis, and is progressively increasing its presence in the host country. In this perspective, EUBAM Libya is looking for Local National Staff to support its operations in Tripoli.

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325.

General Requirements & Eligibility

• Applicants must be Libyan citizens.
• Applicants must enjoy their full civil rights and not have any criminal record (A Certificate of Non-Conviction will be required before any employment offer).
• Applicants must be in good physical and mental health (A Medical Certificate will be required before any employment offer).
• Only applications provided on the official EUBAM Libya application form will be accepted (send an email to HR-recruitment@eubam-libya.eu to get the form)
• Applicants applying for 2 different positions need to submit 2 application forms.
• The application form must be filled in English (except for the applicant’s name which should
• be provided in both English and Arabic).
• Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).
• Rename the file with the post number, name: e.g. “LIBLN01_Family name _First name”.
• Application submission deadline: August 12^th 2023, 17:00 Tripoli time.
• Submitted files will not be returned.

EUBAM Libya retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

Job Description

1.Reporting Line:

The Project Assistant reports to the Head of Project Cell, and works under the functional supervision of the Project Coordinator.

2. Main Tasks and Responsibilities:

• To assist the Project Cell with project planning and implementation of the Mission’s projects.
• To give administrative support to the Project Coordinators in preparing project documents, such as project proposals, project budgets, justification notes, ToRs, etc.
• To assist Project Coordinators in obtaining relevant information from Mission Support.
• To assist with maintaining a record of the Mission’s project history and ongoing activities.
• To support the Project Coordinators and Project Managers with the logistical arrangements required to plan and to implement all project activities, incl. booking meeting venues, catering, accommodation, flight tickets, etc.
• To assist Project Coordinators in preparing documents for the procurement procedures required for purchasing equipment, services, etc. for the implementation of projects.
• To undertake any other related tasks as required by the Line Manager(s).
• To assist Project Coordinators with the regular updating of the Mission Implementation Plan.
• To assist Project Coordinators in collecting relevant information required for preparing market survey reports in connection with tenders.

 General Tasks and Responsibilities:

• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualification and Experience:

• Successful completion of Secondary school attested by a diploma; AND
• A minimum of three (3) years of relevant professional experience in the field of Project Management, Administration, Logistics, or any other related fields, after having fulfilled the education requirements.

5. Essential Knowledge, Skills and Abilities:

• Native Arabic speaker.
• Teamwork capabilities.
• Time management skills.
• Problem solving skills.
• Project administration skills.
• Good computer literacy (web, Microsoft Office) including Data Base Management.

6. Desirable Qualifications and Experience:

• Additional studies/certified professional training in Project administration.
• Working experience in a similar position within a multi-national and/or international environment or organisation.

7. Desirable Knowledge, Skills and Abilities:

• Familiarity with the EU Financial Regulations.
• Ability to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times.
• Able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
• To be able to maintain strict confidentiality and impartiality.

How To Apply

Only applications provided on the official EUBAM Libya form with the mention of the position code and title will be accepted. The form is available on this website The form is available on this Link