LIBLN039 Personal Assistant to the Head of Mission – Libyanjobs

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Salary Offer Group 1 EUDEL salary grid
Address Janzour، Janzur, Libya
Highest Degree minimum Master's Degree
Total Year Experience minimum 5 years relevant experience

We are

The European Union Integrated Border Management Assistance Mission in Libya (EUBAM Libya), is part of the Common Security and Defence Policy (CSDP), which enables the Union to take a leading role in peace-keeping operations, conflict prevention and in strengthening of international security. It is an integrated part of the EU’s comprehensive approach towards crisis management, drawing on civilian experts as well as experts from the police and other areas.

EUBAM Libya was established on 22 May 2013 by the Council of the European Union in response to a request from the Libyan Government to the EU to support the Libyan authorities in improving and developing the security of the country’s land, sea and air borders. As a civilian crisis management mission with a capacity-building mandate, EUBAM Libya assists the Libyan authorities at strategic and operational level. Its mandate is carried out through supporting relevant Libyan counterparts in border management and fight against border crime and terrorism.

EUBAM Libya Headquarters is currently located in Tripoli, having a sub-office in Tunis, and is progressively increasing its presence in the host country. In this perspective, EUBAM Libya is looking for Local National Staff to support its operations in Tripoli.

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325.

General Requirements & Eligibility

Applicants must be Libyan citizens.
Applicants must enjoy their full civil rights and not have any criminal record (A Certificate of Non-Conviction will be required before any employment offer).
Applicants must be in good physical and mental health (A Medical Certificate will be required before any employment offer).
Only applications provided on the official EUBAM Libya application form will be accepted (send an email to HR-recruitment@eubam-libya.eu to get the form)
Applicants applying for 2 different positions need to submit 2 application forms.
The application form must be filled in English (except for the applicant’s name which should
be provided in both English and Arabic).
Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).
Rename the file with the post number, name: e.g. “LIBLN01_Family name _First name”.
Application submission deadline: August 12^th 2023, 17:00 Tripoli time.
Submitted files will not be returned.

EUBAM Libya retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

Job Description

Position Name

Personal Assistant to the Head of Mission

Employment Regime

Local Contracted

Group

Position Number

LIBLN039

Location

Tripoli, Libya

Component/Department/Unit

Head of Mission Office

Reporting Line:

The Personal Assistant to the Head of Mission (HoM) reports to the Head of Mission.

Main Tasks and Responsibilities

To support the Head of Mission (HoM) and to the DHoM with a daily general secretarial support;
To manage the HoM agenda and arrange meetings and appointments with senior Libyan counterparts on behalf of the HoM;
To prepare, on request of the HoM, analysis and profiles of Libyan counterparts, including High Level representatives.
To assist the Head of Mission in the contacts with the Libyan authorities, particularly with the Ministry of Foreign Affairs and Prime Minister Office, for any kind of issue related to the Visa or authorisation;
To deliver, whenever requested by HoM or Deputy HoM, correspondences to the Ministry of Foreign Affairs departments;
To assist the Head of Mission and DHoM in establishing and supporting the development of contacts with other Libyan authorities, Diplomatic Missions and International Organisations at all levels of seniority;
To register and archive Note Verbal and other official communication enacted by the HoMs office and signed by HoM and DHoM;
To prepare and disseminate official communications, correspondence and memos on behalf of the Head of Mission and his/her office;
To support the organisation of meetings and key Mission events, and receive guests for the Head of Mission;
To arrange travel plans for the Head of Mission Office and DHoM ensure their follow-up in coordination with the Mission Support Department, including on documenting expenses and follow-up reports;
To print and prepare dossiers for meetings and duty trips of the HoM;
To support the communication of the HoM Office with other Mission departments, and provide back-back support to the Executive Officer in case of his/her absence;
To ensure that the HoM and his/her office are properly equipped with supplies;

General Tasks and Responsibilities

To identify and report on lessons learned and best practices within the respective area of responsibility
To contribute and ensure timely reporting on activities within the respective area of responsibility.
To take account of gender equality and human rights aspects in the execution of tasks
To undertake any other related tasks as requested by the Line Manager(s).

Essentials Qualifications and Experiences

Successful completion of a full course of University studies (at least 4 years) attested by a degree in English, translation, linguistics or other relevant fields equivalent to level 7 in the European Qualification Framework.
A minimum of five (5) years of professional experience in administrative/secretariat sector.

Essentials Knowledge, Skills and Abilities

To be a native Arabic speaker.
Proficiency in oral and written English (C1/C2 level of knowledge of English according to the Common European Framework of Reference for Languages classification system – CEFRL or equivalent).
To have computer literacy (Microsoft Office).

Desirable Qualifications and Experiences

Experience in a similar position within a multi-national and/or international environment or organisation.

Desirable Knowledge, Skills and Abilities

To be able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
To be able to maintain strict confidentiality and impartiality.
To be able to work without supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
To follow meticulous time keeping, and, ability and willingness to work additional hours if required.
To have proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
To be able to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times.

How To Apply

Only applications provided on the official EUBAM Libya form with the mention of the position code and title will be accepted. The form is available on this Link