Position:                                  Logistics Assistant (Fleet & Assets)
Reports to:                              Area Support Coordinator
Supervision of:                        Drivers
Duty station:                           Tripoli, Libya
Travel:                                    10%
Duration and type of contract: 6 months, fixed term contract

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Purpose of the job:

The Logistic Assistant will work under the supervision of logistic officer in Tripoli Office. The purpose of the position is to assist in the day-to-day implementation of the logistics functions responsibilities in Tripoli.

Role and Responsibilities:

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines
• Ensure that all procurement processes are in compliance with Logistics Handbook, other NRC policies and door requirements
• Register and/or prepare requisitions, quotations and purchase orders and update status reports
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
• Receive supplies and ensure that they are in good condition and accompanied with correct documents
• Update vendor list
• Distribute/organize transport of material and equipment according to procedures
• Prepare documents as required by line manager
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC

Specific responsibilities

• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Maintain asset-tracking documentation, conduct physical checks and ensure completion of handover forms
• Manage inventory lists
• Conduct small procurements in accordance with guidelines and assist larger procurements including identifying suppliers, gathering quotations and preparing documentation
• Conduct daily checks on vehicles, generators and facilities. Arrange scheduled and ad-hoc maintenance.
• Assist stock and inventory documentation, storage and transportation
• Maintain and update the logistics Supporting documentation and follow the archiving and securing supporting documentation guidelines for all logistics files
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC

Requirements:

• No double job.
• 1 – 3 years’ experience working in logistics preferably in a humanitarian context.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Working level of written and spoken English
• Experience of conducting competitive and accountable procurement
• Document management experience
• Experience of managing stock and assets
• Good IT skills particularly use of email, Microsoft Excel and Word. Experience of Microsoft 365 is an advantage.

Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency

Framework states 12 behavioral competencies, and the following are essential for this position:

• Planning and delivering results
• Coping with change
• Working with people.
• Handling insecure environments

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Experience from working with procurement in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Knowledge about own skills/profile
• Some knowledge of English

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework