1402 views32 applications

Logistics Assistant-Tripoli

Responsibilities

Responsibility:  Steering the Tripoli office’s logistics management

Objective: To ensure the application of logistics procedures in compliance with the legal framework and internal and donor regulations.

Benchmarks: Introduction and compliance with logistics management procedures :

Activities:

• Apply logistics procedures for equipment, vehicle fleets, power supply and telecommunications, in compliance with the legal framework and internal and donor regulations.
• Update monitoring tables so as to have reliable information permanently to hand.
• Update indicators and internal controls for the implementation of logistics procedures.
• Train program teams in HI logistics procedures and in the logistics regulations applying to the program and to partners, in compliance with the legal framework.
• Ensure the filing and archiving of logistics documents.

Visit https://test.libyanjobs.ly for more vacancies.

Responsibility:  Supervising the management and use of the vehicle fleet and other means of transport in compliance with internal regulations and the security plan

Objective: To provide safe and appropriate means of transport for the smooth running of activities

Benchmarks: Suitability of means of transport with regard to the program’s context; monitoring of a vehicle fuel consumption table; existence of vehicle management procedures; quality of vehicle maintenance, utilization rate and compliance with the user schedule; quality of the fuel supply contract; user satisfaction.

Activities

• In liaison with the Logistics Manager, define the program’s transport needs.
• Define the management and user rules for vehicles and other means of transport in compliance with local legislation, the highway code, the program’s security rules and HI’s regulations.
• Organize/ensure the organization of the management of other transport means.
• Organize/ensure the organization of the above vehicles’ allocation and availability.
• Undertake the following tasks and record them in the vehicle monitoring table:
  • Optimal vehicle maintenance.
  • Monitoring and checking vehicle use and consumption.
  • Managing the vehicles’ fuel supply.
• Following up on road accidents.
• Ensuring the filing and archiving of files, contracts and documentation associated with vehicles and transport.

Visit https://test.libyanjobs.ly for more vacancies.

Responsibility:  Managing technical equipment

Objective:To introduce and monitor adequate means for the smooth running of the program

Benchmarks: Existence of an equipment management procedure; servicing rate for all equipment; IT equipment and applications that meet the program’s needs; data security (back up); servicing rate for IT equipment.

Activities:

• Validate the choice of adapted materials in compliance with procurement procedures.
• Assist with the definition of equipment management procedures and put them in place.
• Set up and monitor Equipment Monitoring Charts(EMC); ensure the reliability of the data they contain and the filing and archiving of documents pertaining to them.
• Liaise with the Program Accounts Unit on the localization of fixed assets and their monitoring in the EMC.
• Monitor entries and withdrawals for each equipment group.
• Undertake regular physical inventories and send them to head office in compliance with deadlines.
• Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.).
• Check the Technology Charter is properly applied and monitor email and internet access.
• Train program staff on how to handle equipment and draft procedures for use.
• Assist the logistics officer with drafting donors’ financial reports, funding proposals and budgets revisions for aspects concerning equipment management.

Responsibility:   Managing/overseeing the management of general services (expatriate staff accommodation, offices)

Objective: To provide the teams with comfortable living premises and to avoid risk

Benchmarks: Security of the premises; suitability of the choice of premises and the quality of their        management.

Activities:

• Search for and identify available premises.
• Visit once a week HI camp facilities and support accordingly.
• Manage the fitting out, upkeep and maintenance of premises.
• Analyze insurance coverage options and contact insurance companies.
• Monitor the premises’ utility contract costs (water, electricity, etc.).
• Ensure the premises are secure (locking systems, watchmen, first aid kits, extinguishers).
• Manage the logistical organization of project seminars and training.

Responsibility: Participating in the analysis and implementation of the program’s security rules

Objective: To support the teams’ security in the program context

Benchmarks: Relevance of information, rapidity of reactions, quality of communications, extent to which security measures conform to the security plan. 

Activities:

• Bring all security information collected that he/she is aware of to the attention of his/her line manager .
• Circulate information concerning the security of travel, equipment and premises within the program.
• Secure and render visible the premises, vehicles, equipment and individuals as set out in the security rules.

Responsibility:    Managing the program’s logistics team

Objective: To develop the team’s autonomy and performance

Benchmarks:Direct reports’ satisfaction with the management; quality of assessments carried out

Activities:

• Manage and lead the logistics team, fix objectives and assess the staff he/she line-manages.
• Train his/her team.
• Set up communication and coordination mechanisms for his/her team.
• Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages; if necessary, co-validate disciplinary procedures with the support services coordinator.
• Oversee his/her team’s career development: define training needs and provide guidance on professional development.

Specific missions :

APPLICATION :

Please send your CV and cover letter by email, with the subject reference “ LOG ASSISTANT TRI-” to: recruitment@libya.hi.org or via Libya jobs website.

Application closing date is  07 October 2020.