Job description

Logistics Officer-Benghazi

Responsibilities

Responsibility:     Steering the supply logistics management

Objective:             To ensure the application of logistics procedures in compliance with the legal framework and internal and donor regulations

Benchmarks:        Introduction and compliance with logistics management procedures

Activities:

• Define and apply logistics procedures for the supply chain (purchase, stock, transport), in compliance with the legal framework and internal and donor regulations
• Set up monitoring tables so as to have reliable information permanently to hand
• Set up indicators and internal controls for the implementation of logistics procedures
• Train program teams in HI and donor logistics procedures and in the logistics regulations applying to the program and to partners, in compliance with the legal framework
• Support project teams in the training and monitoring of partners with regard to the implementation of logistics procedures
• Ensure checks are conducted on partners’ logistics processes
• Ensure the filing and archiving of logistics documents

Responsibility:     Planning and guaranteeing efficient supply chain management

Objective:             To cover the program’s needs for materials, equipment and services

Benchmarks:        introduction and compliance with supply management procedures; supply security; project team satisfaction with the supply chain management

Activities:

• Participate in the drafting of a supply plan per project
• In liaison with the admin department, define (adapted procedure) and supervise the program’s supply procedures in compliance with internal and donor regulations and legal requirements
• Oversee the transport of merchandise and manage customs clearance procedures
• Manage national and international calls for tender
• Set up and check on the regular updating of a suppliers database
• Supervise the monitoring of Purchase and Service Requests and check purchase files
• Supervise the reception of merchandise and the delivery of material to requesting parties
• Assist with the drafting of donor reports and preparing for audits on aspects concerning supply
• Draw up contracts for suppliers and service providers and manage, archive and monitor suppliers and service providers

Responsibility:    Supervising the management and use of the means of transport in compliance with internal regulations and the security plan

Objective:             To provide safe and appropriate means of transport for the smooth running of activities

Benchmarks:        Suitability of means of transport with regard to the program’s context; user satisfaction

Activities

• In liaison with the Logistics Manager, define the program’s transport needs
• Define the management of means of transport in compliance with local legislation, the program’s security rules and HI’s regulations
• Organize/ensure the organization of the management of other transport means
• Undertake the following tasks and record them in the vehicle monitoring table:
• Optimal transportation means
• Monitoring and checking transportation contract
• Managing relationship with supplier
• Following up on road accidents
• Ensuring the filing and archiving of files, contracts and documentation associated with transport

Responsibility:    Participating in the analysis and implementation of the program’s security rules

Objective:             To ensure the teams’ security in the program context

Benchmarks:         Relevance of information, rapidity of reactions, quality of communications, extent to which security measures conform to the security plan 

Activities:

• Bring all security information collected that he/she is aware of to the attention of his/her line manager
• Monitor the program risks
• Circulate information concerning the security of travel, equipment and premises within the program
• Secure and render visible the premises, vehicles, equipment and individuals as set out in the security rules

Responsibility:     Managing the program’s logistics team

Objective:             To develop the team’s autonomy and performance

Benchmarks:         Direct reports’ satisfaction with the management; quality of assessments carried out

Activities:

• Manage and lead the logistics team, fix objectives and assess the staff he/she line-manages
• Train his/her team
• Set up communication and coordination mechanisms for his/her team
• Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages; if necessary, co-validate disciplinary procedures with the support services coordinator
• Oversee his/her team’s career development: define training needs and provide guidance on professional development

Specific missions

APPLICATION :

Please send your CV and cover letter by email, with the subject reference “Logistic Officer – Benghazi ” to: recruitment-benghazi@libya.hi.org or via Libya jobs website.