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M&E Data and Information Management Assistant

ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Head – Programme Development and Support Unit and the direct supervision of the Monitoring & Evaluation Officer, the Data and Information Management Assistant – in coordination with Programme Managers and Units – will be responsible for the following activities related to Data and Information Management functions:

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Support and coordinate the enumerator’s data collections during distribution of items, trainings, awareness sessions, community events, focus group discussions and recreational activities.
2. Support the test and regularly review of information and data collection tools for IOM ongoing programmes, in compliance with relevant monitoring and reporting requirements and through KOBO
3. Provide technical support on the information and data collection process in coordination with the programme team and reporting focal points.
4. Support the compilation and drafting of various M&E related reports, including weekly activity reports, monthly newsletter, dashboards, analysis, and quarterly reports.
5. Support the compilation and processing of information and provides accurate and timely data on IOM Libya Power BI report Server and KOBO.
6. Generate local level information products such as dashboards, fact sheets, info sheets, weekly updates and support on information sharing and dissemination to all relevant channels, for the MRRM programmes in Libya.
7. Provide general support for the development of monitoring surveys, training modules for the stakeholders as required for the implementation of information management mechanisms to facilitate smooth roll out.
8. Support organization of M&E capacity building exercises for all units and external partners and train participants.
9. Support the M&E Officer in liaising with the Common Feedback Mechanism system in Libya and the other partners working within the M&E fora.
10. Perform such other duties as may be assigned.

EDUCATION

• Bachelor’s Degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with at least two years of relevant professional experience; or,
• High School degree from an accredited academic institution, with four years of relevant professional experience.

EXPERIENCE

• Experience in working with migration related issues.
• Previous experience in an international, humanitarian/development organization and/or in capacity building initiatives is an advantage.
• Strong knowledge of MS Office applications especially Excel, and good knowledge of Adobe software (Photoshop, Illustrator, InDesign).
• Preferred knowledge of GIS software.
• Knowledge of the broad range of migration related subject areas dealt by the Organization;
• Knowledge of data collection tools and monitoring processes.

SKILLS

• Ability to pay close attention to details and work with minimal supervision
• Ability to work under pressure and meet deadlines
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and respect for diversity and gender equality.

LANGUAGES

Fluency in English and Arabic (oral and written).

COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM COMPETENCY FRAMEWORK