Dag-Hammarskjöld-Weg 1-5

D-65760 Eschborn; Germany

Tel. ++49-(0)6196-79-0

GIZ Tunisia – Libya Programme

Rue Le Grand Boulevard de la Corniche

Imm. Le Boulevard

Les Berges du Lac II

1053 Tunis, Tunisia

+216 31 40 94 03

Internet: www.giz.de

Hay Al Alandalus – Tripoli – Libya
Tel.:      +218(0) 21 715 5822
Fax:      +218(0) 21 4782279

E-Mail: GIZ_LY_HR@giz.de

Office Management:

·         Representation of the office: reception of partners, visitors and service providers and guide them through the Tripoli office

·         Organizing a neat waiting area (providing coffee to guests)

·         Managing the reception (phone, reception, letters…), maintain the cluster filing system for incoming and outgoing letters, faxes, emails, and documents.

·         Dealing with correspondence, complaints and queries and guide them to the responsible colleagues

·         Setting up and managing of safe storage rooms for office supplies (stationery, toilet & kitchen supplies…) of the Cluster in a systematic and user-friendly way.

·         Monitor the consumption and purchase needed of office supplies in close cooperation with the procurement professional

·         Maintenance for the building (contact the landlord, service providers etc.) in close coordination with the Cluster Administration Manager

·         Maintenance of the IT-infrastructure and the office generator: collect needs and communicate shortcomings to the Administrative Manager

·         Managing the cleaning personnel to assure a clean office

·         Management of the meeting rooms, provide reservation lists and support projects with meetings, workshops etc. in the Tripoli office

·         Assist the filing, file management and database maintenance, in reference files or in DMS in line with GIZ’s filing rules.

·         Organize the non-technical correspondence of the cluster, for example cover letters, invitations, organizational charts etc.

Support to projects:

·         Reminding and supporting AV and/or the responsible technical project staff to conduct the annual physical inventory

·         Provide of administrative support in all tasks and needs of the program in all organizational matters in addition to planning and implementation

·         Support the technical experts as well as the project consultants in their functions

Other duties/additional tasks:

·         To work closely with the Administration Manager when requested.

·         Performs other activities and tasks on the instruction of his/her superior

·         Acts as Security Focal Point (SFP) for the cluster

·         1-3 years’ professional experience in a comparable position.

·         Good knowledge of the English language.

·         Good management and organisational skills.

·         Good teamwork skills

·         Willingness to be proactive and to take personal responsibility

·         Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

·         be based in the GIZ Libya Office in Tripoli.

·         travel abroad on missions and for trainings.

The following documents are needed:

–           CV in English

–           Motivation letter in English

–           Copies of diploma

–           At least two references from international or national institutions/employers