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Office Manager

ladybird international school are looking for a full time office manager

Job Responsibilities:

• Maintains and respects the confidentiality of students’ and school personnel’s information.
• Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
• Greets all incoming students, families, and guests respectfully and professionally
• Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing, copying, and faxing of sensitive information.
• Develops a positive, welcoming, and caring climate in the Front Office.
• Consistently exhibits high standards of professional conduct.
• Arrives punctually, be prepared for each school day, and maintains regular attendance.
• Assists students and others with routine problems and will refer non-routine items to the Site Director.
• Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.
• Receives, counts, opens, unpacks, dates, stamps, records, sorts, and distributes incoming mail, documents, books, materials, and supplies following established procedures.
• Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing.
• Distributes any student/staff items left at the front desk.
• Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request.
• Contacts parents/guardians of any students that are absent without a note/email. (daily)
• Informs Principal/Assistant Principal if they are any irregularities in students attendance
• Informs Principal/Assistant Principal when a student has excessive absences.
• Receive, Maintain, and sort all incoming paperwork. (Intent to return forms, uniform forms, etc.)
• Assist in the distribution of all progress reports, report cards, testing results, etc.
• Schedule meetings, appointments and/or conferences for the principal and/or administrative staff.
• Plan and set up rooms for various meetings, training, board meetings, and/or Professional Development Days
• Assist in planning/scheduling/ preparing for special visitors to the campus
• All other duties as assigned by the Principal, Head Registrar, or Administrative Staff.

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