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Operations and Human Resources Manager

Background

The Libya Economic Acceleration Project (LEAP/Aqfuz) is a newly awarded USAID program implemented by Chemonics International. The goal of the program is to promote inclusive private sector-led growth throughout southern Libya, increasing economic resilience while putting new future opportunities in reach for a diverse group of stakeholders. LEAP/Aqfuz will enhance entrepreneurship skills, provide firm-level assistance, provide technical and vocational training, and strengthen the capacity of business development service providers.

Purpose

The Operations and Human Resources Manager will be responsible for a wide range of management, reporting, contractual, administrative, and personnel responsibilities while working under the direct supervision of the Operations and Finance Lead. S/he will help design and provide upkeep for all administrative systems to ensure quality control of project administration and ensure full compliance and conformity with USAID rules and regulations, Chemonics’ best practices and policies, and Libyan laws. S/he will oversee all Operations staff in LEAP’s field offices in Libya.

Reporting

The Operations and Human Resources Manager will report to the Operations and Finance Lead.

Location

Sabha, Libya

Responsibilities

• Manage the day-to-day functions of the LEAP office in the areas of operations and logistics.
• Provide human resources management, including hiring, benefits management, the performance management cycle, staff care, timesheets, and Chemonics’ policies and procedures.
• Oversee project-wide recruitment, ensuring collection of proper biodata verification documentation, proper biodata completion, and negotiating salary offers in coordination with the Operations and Finance Lead. Ensure all program hiring and personnel management actions and benefits conform to Chemonics’ policies, best practices, USAID rules and regulations, and local labor law.
• Responsible for personnel file management, including overseeing the office vacation/leave tracker.
• In coordination with the Chief of Party and Operations and Finance Lead, design and implement staff care and training activities.
• Manage local insurance contracts for property and health plans.
• Responsible for fully understanding the project’s personnel policies and providing training and orientation to new staff on these policies.
• Ensure that a complete and thorough inventory of all project property is up-to-date and that all office equipment is well-maintained and through team management, that an adequate supply of consumables is always available in the office. Ensure that vendors are honoring maintenance contract terms.
• Oversee petty cash management.
• Undertake other duties as assigned by supervisor.

Qualifications

• A bachelor’s degree in a relevant field required.
• A minimum of four years in a similar role preferably in the area of operations, finance, human resources, and/or managing and coordinating logistics needs.
• Knowledge of Libyan registration, labor law, and other relevant laws and regulations is preferred.
• The candidate should understand Chemonics’ and USAID’s policies and procedures in regards to human resources, financial management, financial reporting, and procurement processes, systems, and grants management.
• Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
• Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project.
• Experience working in Libya or other North African, Middle Eastern, or Sahel countries undergoing transition highly desired.
• Demonstrated working knowledge of MS Word, MS Excel and other basic computer applications.
• Ability to communicate effectively, both verbally and in writing, and to prioritize tasks and meet deadlines consistently. An ability to multitask and work under pressure is desired.
• Fluency in both Arabic and English is required.