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Operations Specialist – Tripoli

Libya Transition Initiative (LTI) 3
Scope of Work 

Operations Specialist – Libya  

Background 

The Libya Transition Initiative (LTI) 3 aims to strengthen conditions that enable political compromise. The program objectives are to 1) maintain stability in strategic areas; 2) preserve civilian institutions that provide alternatives to military actors; 3) strengthen momentum for moderate-led compromise; and 4) support positive efforts by other local and international stakeholders. LTI aims to achieve these mutually reinforcing objectives through multiple clusters of activities that address complex, unpredictable events with flexibility and speed.   

Purpose 

The Operations Specialist is responsible for logistics and project office operations, upkeep, and functioning. This includes human resources, recruitment, procurement, subcontracts, compliance, and inventory. The Operations Specialist ensures proper policies are adhered to and controls are in place. Additionally, this role drafts and keeps a tracker of all operations related contractual agreements such as leases, service agreements, and transportation service agreements. 

Reporting 

The Operations Specialist reports to the Operations Director.  

Location 

Tripoli 

Responsibilities  

• Manage day-to-day operations s in field offices, including managing facilities, equipment and inventory, and regional in-country logistics.  
• Conducts operational procurement for the project including services and commodities as required by the project.   
• Support the operations department in areas of inventory control, asset management, and reporting of inventory to the home office. Tracks equipment usage; prepares and files equipment check-out forms.  

• Assist in HR and personnel tasks such as recruitment, on-boarding/off boarding, timekeeping, benefits and all other personnel related responsibilities for project staff.  
• Prepares and ensures that files have all necessary administrative forms for project related items, such as travel, procurement actions and leave request forms.   
• Overseas travel arrangements and hotel reservation for all short-term consultants and regional travelers. 
• Maintains LTI 3 files and ensures documentation is in accordance with internal filing system.  
• In coordination with the Operations Risk Department, work with drivers to coordinate vehicle and transportation needs.  

• Assist in coordinating events, conferences and regular training sessions that are to be organized by the project. 
• Conduct translation for project related  
• Undertake other duties as assigned by supervisor. 

Qualifications 

• A Bachelor’s degree in a relevant field required. 
• At least one to three years of relevant experience.  
• Demonstrated knowledge of all aspects of office management. 
• Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public. 
• Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and to exercise good, professional judgment that communicates the established message of the program.   

• Strong organizational, management, and administrative skills. 
• Demonstrated working knowledge of MS Word, MS Excel, and other basic computer applications. 
• Fluent Arabic is required, English proficiency is acceptable, although English fluency is strongly preferred. 

this position is open for Libyan Nationals only.

please use “Operations Specialist- Tripoli” As the subject of your email when applying for the position.

 deadline for receiving CVs is March 16th 2020

tripjobs3@gmail.com