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Pharmacy Store Keeper – Al kufrah

with letter of motivation, recent resume, photo ID and diplomas and any other relevant certificates (work, trainings etc), contact (phone/email)

Applications not respecting these instructions may not be considered.

General information

PUI Libya mission started implementing operations in East of Libya (Benghazi area) in 2017 and developed an emergency health response that provides primary health care services to the most vulnerable population. PUI’s intervention focuses on health care through the deployment of Mobile Health Teams (MHT) delivering direct services to internal displaced populations and their host communities, migrants, refugees and asylum seekers. PUI Health intervention consists of general practitioners consultations, adequate treatment provision, sexual and reproductive health services, integrated management of Childhood Illness, psychosocial support interventions. Furthermore, PUI is reinforcing sensitization, communication and prevention on health and hygiene related topics within the communities. In 2019, PUI Benghazi office is starting a new project called Evidence Based NCD care, a model for PHC in Libya with the objective to enhance access to Non Communicable Disease health services in the PHC level in the target area. The project includes 2 health facilities and 2,000 patients will benefit from the services.

Job description

4  Participate in the supply of drugs and medical equipment for  the Pharmacy in collaboration with the pharmacist.

4  Ensure the management of the stock, under the supervision of the pharmacist, respecting Première Urgence Internationale’s and international standards for quality of the stock management and storage (environment, organization, and follow up, documentation) in close collaboration with the  Pharmacist and Logistic team.

4  Participate in the supply of drugs and medical equipment to health facilities, mobile health teams and any other project of PUI in  Al Kufrah in a timely manner.

4  Ensure relevant communication and relationship with the Food and Drugs administration when asked

4  Contributes to reporting on data follow up

·         Participate in the calculation of orders with the pharmacist program manager

·         Ensure the reception and quality control of drugs received. Inform the pharmacist/ program manager in case of non-compliance.

·          Use the proper documentation to track receptions.

·         Store the products received in accordance with Première Urgence Internationale’s stock management procedures, in collaboration with the pharmacist and the logistical team/program manager.

·         Use the appropriate management documents (inventory records, stock cards, computer tools etc.) according to Première Urgence Internationale’s pharmacy management procedures

·         Ensure the anticipation of expired drugs and does all efforts to avoid waste

·         Conduct and document an appropriate monthly physical inventory. In case of discrepancy between the theoretical stock and the inventory, do a proper follow up with the pharmacist and the program manager on the results of the count for central pharmacy

·         Ensure a proper storage (especially the conditions of temperature, humidity, light and safety), order (classification, labelling) , security (key access) according to the procedures of PUI

·         Be able to provide at any given time reliable data of any stock (quantity, value)

·         Ensure that expired or damaged items are properly put in quarantine

·         Make a backup, minimum monthly, of all computer data

·         Secure Expired items in a Quarantine zone and make sure they are properly labelled and protected

·         Prepare the orders for the bases medical teams or supported health structures; establish and share a distribution schedule after validation of the program manager

·         Prepare donations / loans / exchanges under supervision of the pharmacist and validation of the  program manager

·         Manage returns and quarantine back from supported health structures

• Calculate in advance the needs for supported projects and write reports to the pharmacist after validation of the  program manager
• Plan in advance for samples for FDA and the documentations to be handed over in order to get the technical clearance
• Ensure a proper pharmaceutical goods management (storage, inventory, distribution) of HSD material
• Ensure donation of near to expire  items to  supported health facilities, and other actors in the area
• Manage the quarantined items at the pharmacy
• Organise the destruction of quarantined items in accordance with MoH regulations

• Contribute to the monthly activity report and submit it to the pharmacist after validation of the program manager
• Ensure a proper classification of documents and archives
• Participate in the update of the annual Première Urgence Internationale’s pharmacy activity planning after validation of the program manager

• Report to the Program manager/Field Coordinator any problem in the pharmacy especially the gap/loss/robbery/damage of drugs or any patient and organisational issue

4Rigorous

4integrity, motivation

4Professionalism

4Strong organizational skills

4Ability to work in a team

4Flexibility

4       English

4       Arabic

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4       Pack Office

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Sagastock, Easy Stock software

4       Responsiveness

4       Well organized

4       Team spirit

4       Ability to take initiative to deal with difficulties encountered in daily work and suggest improvement

4       Autonomy, neutrality

4       Conflict resolution and diplomacy experience

4       Good communication and diplomacy skills to manage relationship in potentially tense situations