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Procurement Specialist

Dag-Hammarskjöld-Weg 1-5

D-65760 Eschborn; Germany

Tel. ++49-(0)6196-79-0

GIZ Tunisia – Libya Programme

Rue Le Grand Boulevard de la Corniche

Imm. Le Boulevard

Les Berges du Lac II

1053 Tunis, Tunisia

+216 31 40 94 03

In this context, GIZ Libya is looking for a Procurement Specialist to be based in Tripoli – Libya.

1. Procurement

·         Advising project staff on all the issues related to the selection, preparation, and conclusion of contracts.

·         Providing lists of documents required for the conclusion of the contract.

·         Supporting procurement processes of the projects, including monitoring of the market, the identification of suppliers, the publication of tenders in Libya, receiving quotations from local bidders etc.

·         Managing and documenting direct purchases handled in Libya (below 1000 Euro)

·         Management of the table with all the ongoing local contracts handled directly.

·         Tracking and timely informing colleagues about the new and expired framework contracts for services in Libya.

·         Timely informing colleagues about the expiry date of contracts that have been made via projects, country office or headquarters.

·         Processes complaints.

·         Management of B- and E-files, filing of contract files in GIZ Data Management System (DMS).

·         Prepare, support or manage internal controls in the procurement area.

·         Quality check and support in the preparation of all contract-related documents (placement procedure, determination of procurement procedures, fee agreement, price comparison, etc.)

·         Preparation of tenders, including service agreements, and purchases materials and equipment in accordance with GIZ rules.

·         Maintaining data relevant for procurement and tenders.

·         Checking of invoices for goods, vouchers, payment instructions and complaints.

2. Customs declarations

·         Prepare and submit all necessary documents required for duty-free import of goods.

·         monitor and control all deliveries made by ship.

·         Monitors the release of goods and further processing.

·         Coordinates the collection of goods.

·         Enters information in the customs declaration database, prepares statistics if needed.

·         At least 3 years’ professional experience in a comparable position.

·         Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).

·         Willingness to be proactive and to take personal responsibility.

·         Very good knowledge of the English language.

·         Good management and organisational skills.

·         Capacity for teamwork.

·         Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

·         be based in the GIZ Libya Office in Tripoli.

·         travel abroad on missions and for trainings.

The following documents are needed:

–           CV in English

–           Motivation letter in English

–           Copies of diploma

–           At least two references from international or national institutions/employers