Project Coordinator Assistant – Libyanjobs – موقع التوظيف الليبي

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Project Coordinator Assistant (main duty station: Zawiya) – LIBYA(West Coast Project)

Médecins Sans Frontières (MSF) is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters, and victims of armed conflict, regardless of race, religion, and political belief. For more information, visit our Arabic website, http://www.msf-me.org.

MAIN PURPOSE

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

ACCOUNTABILITIES

Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision-making processes.
File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
Ensures the continuity of relations with local actors and keeps updated the list of contacts.
Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
Translate documents and act as an interpreter when needed.

QUALIFICATIONS AND SKILLS REQUIREMENTS:

Education:

Essential university degree desirable

Experience:

Desirable two years of previous experience in similar jobs in the field of humanitarian aid with MSF, UN, or other INGOs.
Essential: Experience in reporting and analysis.
Ability to provide proper advice and recommendations.

Languages :

Essential: English (good and solid command speaking and writing) and Arabic (fluent speaking and writing skills)

Knowledge:

Essential computer literacy (word, excel, Internet/social media)
Knowledge of and interest in humanitarian issues
In-depth contextual knowledge and analysis skills

Competencies:

Results and Quality Orientated
Teamwork and Cooperation
Behavioral Flexibility
Commitment to MSF principles and values

Flexibility and availability outside scheduled working hours
Excellent communication and negotiation skills (diplomacy, patience, active listening skills)
Problem-analysis/decision-making skills;
Tactful/diplomatic; flexible & creative during resource management
Ability to cope with stress
Ability to work well as part of a multi-cultural and multi-disciplinary team
Ability, willingness, and a strong degree of flexibility to move between different project locations, to travel across frontlines, and to do assessments in new areas – if requested
Comfortable in stressful situations and working under pressure

JOB ADVANTAGES: