Project Coordinator (TVET) – Libyanjobs – موقع التوظيف الليبي

Job Expired

Job Overview

Role Purpose

This role has the overall objective of ensuring contractual, project and financial management support for the EU funded project ‘Libya Technical and Vocational Education and Training (TVET) Delivery and Development’ and ensuring smooth coordination between the Libya-based and Tunisia-based project management teams. The post holder will report to the Tunis-based Senior Programme Manager and also work closely with colleagues in the region/ UK / Brussels.

Benefits

Contract Duration: February 2022 (with possible extension)
Location: Tripoli, Libya
Pay Band H/4

Salary: 2061 LYD/month + medical insurance
Closing Date: 22 June 2021

Main Accountabilities

Programme/service support

Delivers a range of administrative services within agreed corporate procedures, to maximise quality, continuity and efficiency
Maintains accurate records as they relate to the work area and ensure these are stored as per the organisation’s information governance and records keeping policies.
Records minutes of meetings, as required
Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems.
Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.
Closely liaises with relevant suppliers for required bookings of venues and requests for services, ensuring that logistical arrangements (including security clearance and payments) are confirmed prior to any event taking place.
Maintains office efficiency by planning and implementing office filing systems for outputs of all results.
Arrange for travel, accommodation and transportation for project staff, experts and delegates as required.

Relationship & stakeholder management

Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of events, services and activities
Builds an understanding of who’s who within the wider department, unit or region to enable effective resolution of issues when they arise
Develop, maintain and update a contact list of project stakeholders
Contact vendors or agency representatives to inquire about existing and new product information, sollicit bids, develop requests for quotations and confer with vendors regarding damaged goods, received invoices, delayed payments or related information.

Finance & resource management

Monitors and takes responsibility for small-scale resources/cash/stock, following established procedures and ensures that equipment and materials are available and ready to use when needed
Manage purchases according to British Council rules and procedures respecting the British Council threshold (Process vendor creation, purchase order and purchase request creation, track orders to ensure timely delivery)
Use SAP effectively mainly to create and track purchase and sales orders.
Monitor project expenditures and ensure that all invoices within the project are timely paid/processed.
Ensure sufficiency of audit evidence and documentation by maintaining track of documentation related to supplier bidding & selection process and procurement, under the supervision of the Project Manager

Managing self & others

Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.
Monitors task completion to agreed quality and time standards

Qualification & Experience

Bachelor Degree in relevant field
Fluency in English and Arabic is essential
Relevant qualification in areas such as management, accounting, finance management etc.
1 to 3 years of relevant working experience in the field.
Experience in working with international environments and with EU-funded projects
Knowledge of the Libyan culture and context
Proven expertise at managing purchases and expenditures, negotiating and communicating the vendors

Equality Statement

The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies.
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

pointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.