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PROJECT MANAGER (SUBJECT TO FUND CONFIRMATION)

Background on ACTED

ACTED is an independent non-governmental organization, operating in Libya since 2012, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our staff are committed in responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Position profile:
Position: Project Manager
Gender: Any
Contract duration: 6 months (renewable)
Contract Type: Full-time
Starting date: ASAP
Closing date: 24th- Oct-2020

Job Purpose
Under the supervision of the Area Coordinator, the position will be based in Benghazi responsible for the implementation of Libya Equal Access and Development for Recovery (LEAD for Recovery) project. The project aims to improve equal access to quality basic medical services through supply and refurbishment of selected hospitals or clinics, through capacity building of the staff on efficient and inclusive management and through awareness raising among the target populations. The selected candidate will be responsible for the project implementation in Benghazi, Ajdabiya and Tobruk municipalities. Extensive travel to these municipalities will be required.

I. Duties and Responsibilities
1. Project Planning
a) Develop overall project implementation strategy, systems, approaches, tools, and materials
b) Organize project kick-off and close-out meetings
c) Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. Project Implementation Follow-up
a) Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during implementation
b) Organize regular project coordination meetings with project team
c) Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
d) Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
e) Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
f) Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
g) Regularly update the work plan, output tracker, PMF and other documents relevant for effective project management

3. Administration and Operational Management of Project Implementation
3.1. Finance
a) Review the BFU(s) and provide accurate forecasts with BOQs
b) Forecast monthly cash requirements of the project and submit to FIN
3.2. Logistics
a) Contribute to the development of Procurement plans
b) Send accurate and precise order forms in a timely manner
c) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
d) Confirm quality of material selection if and when applicable
e) Ensure a proper management and use of the project assets and stocks
f) Plan team movements based on available fleet and applicable policies
3.3. Administration/HR
a) Participate in the recruitment of field staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
b) Ensure that project staff understand and are able to perform their roles and responsibilities
a) Follow-up the work plans and day-to-day activities of the project staff
b) Manage the project staff in cooperation with Area Coordinators
c) Ensure a positive working environment and good team dynamics
d) Undertake regular appraisals of staff and follow career management
e) Manage interpersonal conflicts
c) Ensure capacity building among staff in relevant sectors
3.4. Transparency
a) Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
b) Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
3.5. Security
a) Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
c) In cooperation with the AC and CSM, monitor the local security situation and inform the Area Coordinator and CSM of developments through regular reports;
d) Contribute to the updating of the security guidelines in the project area of intervention;

4. External Relations
a) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
b) Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
d) Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
e) Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

5. Quality Control
a) Assess the activities undertaken and ensure efficient use of resources;
b) Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
c) Ensure lessons learned are documented, shared and reflected in project planning and decision making
d) Advise on, and assist with, project reviews conducted by AMEU
e) Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
f) Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting
a) Provide regular and timely updates on progress and challenges to supervisors and other team members
b) Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
c) Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

II. Qualifications
• Engineering degree, preferable civil.
• Previous experience as Project Manager for at least 3 years
• Experience in the INGO sector essential
• Experience managing medical projects desired
• Experience managing infrastructure development projects desired
• Management experience essential
• Good knowledge of local context
• Ability to travel across Eastern Libya
• Ability to work under stress
• Being a strong team player
• Able to coordinate and manage staff
• Ability to exercise initiative, problem-solving and to maintain strictest confidentiality.
• Ability to establish and maintain positive and cooperative relationships with colleagues, institutional partners and beneficiaries
• Excellent computer skills, particularly Microsoft Office, required.
• Fluent written and spoken Arabic and English mandatory.
• Excellent computer skills, particularly Microsoft Office, required.
• Fluent written and spoken Arabic and English mandatory.

HOW TO APPLY
• TO APPLY: We look forward to receiving both: Cover letter+ your CV with 2-3 references attached by email to: benghazi.jobs@acted.org
• THE POSITION YOUR APPLYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL OTHERWISE YOUR CV WILL NOT BE CONSIDERED.
• Please note that in line with ACTED’s anti-terrorism policy, and in accordance with donors’ compliance requirements, ACTED reserves the right to carry out anti-terrorism checks on its board members, staff, volunteers, consultants, financial service providers, contractors and sub-contractors. To this end, confirmation of an employment offer with ACTED will be subject to background checks which may include anti-terrorism screening.