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Project Officer , Tripoli

PLACE: Tripoli – Libya

Starting: ASAP

Closing date: 16 July 2020

Number of positions open: 1 postion

This position is open to Libya national only and no double job

People with disabilities are strongly encouraged to apply

NTRODUCTION

Handicap International is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and testifies, to meet their basic needs, to improve their living conditions and promote respect for their dignity and their fundamental rights.

CONTEXT

HI opened its projects in Libya in 2011. Due to the conflict and the instability of the country, the collapse of health services has considerably reduced assistance to the most vulnerable, especially the disabled. HI is currently implementing a humanitarian program from the operational bases in Tripoli, Misrata and Benghazi.

For security reasons, HI’s mission in Libya is managed remotely from Tunisia

RESPONSIBILITIES

Responsibility:    Project Management

Objective:           To ensure the the project activities implemented according the project work plan and timeframe

Benchmarks:         Reporting, monitoring of the activities, compiling data, project implementation  

Activities

• Consolidate and review the weekly team planning according to the project objectives and priorities, and taking into account security rules;
• Ensure the action plans of field teams are clearly identified and in line with the operational strategy;
• Plan, prepare and lead project team meetings;
• Monitor each team and monitor their work progress plan;
• Participate to the design and dissemination of tailored Information, Education and Communication (IEC) materials to support the activities; including identification of new IEC needs;
• Ensure systematic and proper filling of all project related forms and tools;
• Plan & organize internal or external training in collaboration with PM.

Responsibility:    Monitoring

Objective:            To provide monitoring follow up for the project activities and unisng HI tools and methodologies .

Benchmarks:        Creation of tools, quality assurance, monitoring visits, reporting, filling databases

Activities

• Monitor the project activities, proper application of HI tools and methodology through regular field visits and report on the actions done and/or difficulties encountered;
• Ensure that all the activities are conducted in line with the standards applied by HI, with the support of the PM and technical advisor;
• Ensure that issues identified through the monitoring process are brought to the attention of the PM and addressed accordingly (quality assurance reports);
• Ensure the project meets its objectives and maximise the impact of activities;

Responsibility:    Team Management and \Human resources

Objective:            To manage the project team on daily bases according to the project work plan and HI internal procedures

Benchmarks:        recruitment, regular meetings, team management and follow up on daily basis

Activities:

• Directly manage and support the project teams on a daily basis, ensuring they are able to reach their weekly objectives;
• Participate in various stages of recruitment in collaboration with the PM and the support services department (job profiles, tests, interviews and selection);
• Contribute to the development of content and training materials to train team members to the methods, procedures and approaches relating to the project;
• Identify additional staff training needs and assist in the development and delivery of in-house training when appropriate;
• Develop Individual Action Plans and set objectives for each team member under direct line management and ensure that all staff receives regular supervision and performance management;
• With the support services department, ensure that personnel record keeping systems are maintained and monitored, including staff quotas, records of sickness/absences and annual leave, and other records as necessary;
• Ensure security and safety procedures are followed by project staff as outlined by the PM, and report any incidents or violations following the HI security protocol;
• Ensure smooth communication and liaison among the project teams, other HI teams (from all sectors) working in Libya, and the support teams.

Responsibility:    Logistics  

Objective:            To manage all logistics requests needed for the project with regular follow up

Benchmarks:        PSRs follow up, staff movement plan, staff stationary, organisation of trainings

Activities:

• Follow the all needs in equipment and materials identified by the team and coordinate with the PM and the support team to ensure they are covered;
• Ensure all HI procedures (, movement, security…etc.) are followed by each team member;
• Ensure that procedures and internal logistics control mechanisms are in place and followed by the project team and by the partners (fixed points equipment’s , stationary , trainings needs )
• Supervise the proper use of equipment and other resources within the project and by partners;
• Coordinate with the support services department to ensure that all required supplies are provided in time for the successful and timely delivery of activities.

Responsibility: Management of referrals cases mapping

Objective:            To support the PM in referrals Management and updating referrals database regularly

Benchmarks:       referrals follow up; update the referral database, feedbackof   external referrals ,

Activities:

• Reception the referrals from external partners and distribute the cases to the field team according to the planning and the emergency level (in close collaboration with the PM); provide the feedback of those referrals to external actors;
• Refer to external partners the cases identified by HI and ensure a follow up;
• In collaboration with the project teams and PM, identify the different services the local stakeholders are providing and update the mapping regularly;
• Support the team through a comprehensive system of beneficiary identification (referral, focal points/community leader network) and reinforcement when needed.
• Regular field visits to PHCs and Hospital to ensure smoothly referral process implemented

Responsibility: Reporting and Analysis

Objective:            To be able to provide regular reports to the PM

Benchmarks:        weekly reports, data analysis, Minutes of meeting, liaison with data base operators   

Activities:

• Edit weekly reports to PM;
• Write minutes of all meetings chaired or attended for capitalization;
• Ensure with the Database Operator the accuracy of the database, according to the information collected by
• the project teams;
• Contribute to the data analysis and provide any other report upon PM request;
• Support the PM in the performance review of the various stages of the project cycle;
• Participate in the identification and project (s) design and strategies, by sharing with the PM propositions on strategies of action to ensure a qualitative response to the needs;
• Report any specific problems that jeopardize the activities and suggest solutions.

Responsibility: External Presentation

Objective:            To be able to present HI in any external meeting

Benchmarks: coordination, communication, meetings, representation    

Activities:

• Communicate and meet all MOH represntitives and coordinate with them for trainings and trainees list
• Identify and support in selection of PHCs, Civil society organisation or partner in Libya
• Support the project manager in any communication (verbal\written) with local Authorities in Libya

Responsibility: Translation

Objective:            To ensure translation of any material or document translated properly

Benchmarks:        documents translation , oral translation  

Activitie

• Assist in translating when meeting operational staff or external actors;
• Ensure an effective translation oral and or written of project documents/meetings upon request

Weekly hours: 40

Schedule:  Sunday to Thursday from 08.30 to 16.30 including one hour lunch break (13.00 to 14.00)

APPLICATION

Please send your CV and cover letter by email, with the subject reference “ PO-TRIP-2020 ” to: recruitment-tripoli@Libya.hi.org

Application closing date is 16 July  2020.