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Project Officer – Tripoli

JOB DESCRIPTION

Project Officer/Tripoli 

Responsibilities :

Responsibility:      Project Management

Objective:  To ensure the the project activities implemented according the project work plan and timeframe.

Benchmarks: Reporting, monitoring of the activities, compiling data, project implementation  

Activities :

• Consolidate and review the weekly team planning according to the project objectives and priorities, and taking into account security rules;
• Ensure the action plans of field teams are clearly identified and in line with the operational strategy;
• Plan, prepare and lead project team meetings;
• Monitor each team and monitor their work progress plan;
• Participate to the design and dissemination of tailored Information, Education and Communication (IEC) materials to support the activities; including identification of new IEC needs;
• Ensure systematic and proper filling of all project related forms and tools;
• Plan & organize internal or external training in collaboration with PM.

Responsibility: Monitoring

Objective: To provide monitoring follow up for the project activities and unisng HI tools and methodologies .

Benchmarks: Creation of tools, quality assurance, monitoring visits, reporting, filling databases

Activities :

• Monitor the project activities, proper application of HI tools and methodology through regular field visits and report on the actions done and/or difficulties encountered;
• Ensure that all the activities are conducted in line with the standards applied by HI, with the support of the PM and technical advisor;
• Ensure that issues identified through the monitoring process are brought to the attention of the PM and addressed accordingly (quality assurance reports);
• Ensure the project meets its objectives and maximise the impact of activities;

Responsibility: Team Management and \Human resources

Objective: To manage the project team on daily bases according to the project work plan and HI internal procedures

Benchmarks: recruitment, regular meetings, team management and follow up on daily basis

Activities:

• Directly manage and support the project teams on a daily basis, ensuring they are able to reach their weekly objectives;
• Participate in various stages of recruitment in collaboration with the PM and the support services department (job profiles, tests, interviews and selection);
• Contribute to the development of content and training materials to train team members to the methods, procedures and approaches relating to the project;
• Identify additional staff training needs and assist in the development and delivery of in-house training when appropriate;
• Develop Individual Action Plans and set objectives for each team member under direct line management and ensure that all staff receives regular supervision and performance management;
• With the support services department, ensure that personnel record keeping systems are maintained and monitored, including staff quotas, records of sickness/absences and annual leave, and other records as necessary;
• Ensure security and safety procedures are followed by project staff as outlined by the PM, and report any incidents or violations following the HI security protocol;
• Ensure smooth communication and liaison among the project teams, other HI teams (from all sectors) working in Libya, and the support teams.

Responsibility: Logistics  

Objective:  To manage all logistics requests needed for the project with regular follow up

Benchmarks: PSRs follow up, staff movement plan, staff stationary, organisation of trainings

Activities:

• Follow the all needs in equipment and materials identified by the team and coordinate with the PM and the support team to ensure they are covered;
• Ensure all HI procedures (, movement, security…etc.) are followed by each team member;
• Ensure that procedures and internal logistics control mechanisms are in place and followed by the project team and by the partners (fixed points equipment’s , stationary , trainings needs )
• Supervise the proper use of equipment and other resources within the project and by partners;
• Coordinate with the support services department to ensure that all required supplies are provided in time for the successful and timely delivery of activities.

Visit https://test.libyanjobs.ly for more vacancies.

Responsibility: Management of referrals cases mapping

Objective: To support the PM in referrals Management and updating referrals database regularly

Benchmarks:referrals follow up; update the referral database, feedbackof   external referrals ,

Activities:

• Reception the referrals from external partners and distribute the cases to the field team according to the planning and the emergency level (in close collaboration with the PM); provide the feedback of those referrals to external actors;
• Refer to external partners the cases identified by HI and ensure a follow up;
• In collaboration with the project teams and PM, identify the different services the local stakeholders are providing and update the mapping regularly;
• Support the team through a comprehensive system of beneficiary identification (referral, focal points/community leader network) and reinforcement when needed.
• Regular field visits to PHCs and Hospital to ensure smoothly referral process implemented

Responsibility: Reporting and Analysis

Objective:  To be able to provide regular reports to the PM

Benchmarks: weekly reports, data analysis, Minutes of meeting, liaison with data base operators   

Activities:

• Edit weekly reports to PM;
• Write minutes of all meetings chaired or attended for capitalization;
• Ensure with the Database Operator the accuracy of the database, according to the information collected by
• the project teams;
• Contribute to the data analysis and provide any other report upon PM request;
• Support the PM in the performance review of the various stages of the project cycle;
• Participate in the identification and project (s) design and strategies, by sharing with the PM propositions on strategies of action to ensure a qualitative response to the needs;
• Report any specific problems that jeopardize the activities and suggest solutions.

Responsibility: External Presentation

Objective: To be able to present HI in any external meeting

Benchmarks: coordination, communication, meetings, representation        

Activities:

• Communicate and meet all MOH represntitives and coordinate with them for trainings and trainees list.
• Identify and support in selection of PHCs, Civil society organisation or partner in Libya
• Support the project manager in any communication (verbal\written) with local Authorities in Libya.

Responsibility: Translation

Objective:  To ensure translation of any material or document translated properly

Benchmarks: documents translation , oral translation  

Activities :

• Assist in translating when meeting operational staff or external actors;
• Ensure an effective translation oral and or written of project documents/meetings upon request

APPLICATION :

Please send your CV and cover letter by email, with the subject reference “ PRJOCET OFFICER-TRI” to: recruitment@libya.hi.org or via Libya jobs website.

Application closing date is  10 November 2020.