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Project Support Officer

Role Purpose

The Project Support Officer will support the technical and compliance core team deliver objectives of the EU for Civil Society in Libya project. This includes effective management of risk, compliance and financial controls, planning, monitoring and financial analysis, and general support to the Project Managers, Business Support Services and Country Director Libya, with information and assurance.  

The Project Support Officer will support the core team to adhere to EU Pillar-Assessed Contribution Agreement (PACA) and British Council standards for project, contract and financial management and client liaison. 

Benefits

•    Location: Tripoli – Libya
•    Contract type: 12 Months
•    Deadline to receive applications: 15th of January 2022
•    Salary: 2,061.00 LYD
•    Other requirements:  This role is open to candidates who have the right to work in Libya

Main Accountabilities

The Project Support Officer is accountable to the Senior Project Manager and the successful support to compliance and project management ensuring the following: 

Programme Management and support
•    Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.
•    Managing SharePoint sites, archiving, and filing systems compliantly and in with Data Protection guidance
•    Taking Meeting Minutes, organising and co-ordinating staff meetings, events, and diaries
•    Ensure that the project offices, Resource Centres, and CSO’s are properly resourced in terms of equipment, furniture, and supplies
•    Ensure that contracts, events, and supplier procurement and management are done on time and efficiently.
•    Support with reporting as per British Council and EU requirements
•    Support staff, partners, and CSO’s with travel, logistics and events management: bookings, document preparation, responding to staff and CSO queries

Relationship & Stakeholder Management
•    Proactively communicates and liaises with others to ensure effective coordination and delivery of events, services and activities
•    Proactively communicates and liaises with internal procurement team and external vendors and consultants to follow up on procurement activities and financial tasks.

Managing Self & Others
•    Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
•    Tasks and coordinates others to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.  Monitors task completion to agreed quality and time standards.

Finance and Resource Management 
•    Ensure that financial systems and processes effectively aid operational programme delivery and are compliant with the EU PACA requirements and BC standards
•    Accountable for the effective operation of all aspects of admin and finance including financial control and management, risk management, financial planning and delivery, and effective file-management and archiving.
•    Cash flow management, reporting and liaison with Contract Finance Manager
•    Liaison with the British Council Service Shared Centre, and MENA Marketplace teams, ensuring queries are answered promptly, and project forecast expectations are met.
•    Ensuring that all financial operations are compliant with accounting and audit principles.
•    Managing procurements of services and goods, in line with British Council & EU PACA requirements (vendor set up, purchase order raising, invoicing, and payment)
•    Ensure any inventory lists are up to date

How To Apply

Please note that all applications should be submitted in English only.
If you are interested in the post and feel that you are suitable for the role, then we would really like to hear from you. Please apply through the following website https://careers.britishcouncil.org/job/Tripoli-Project-Support-Officer-Midd/756151101/ by 15th of January 2022 (23:59 Gulf Standard Time).