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ٌ Receptionist – Administrator

Job Description

In consultation with the Client Base Manager and Al-Zad’s Managing Director or Operations Manager, this positions is responsible for the overall organization of the accommodation and catering operations by managing all room bookings, client check-ins and check-outs; to supervise and run the Admin / Reception services and to maintain good relationship with the Client as per Al-Zad’s policies and procedures.

KEY RESPONSIBILITIES: 

• Applies and follows the contractual obligations, Al-Zad’s policies and procedures
• Follows implements and maintains all ISO and HACCP standards and requirements
• Follows the daily instruction given by the Site Manager
• Handles all Check In – Check Out of Client and staff
• In charge of DAILY UPDATING the POB and maintaining it ready at any time
• In charge of Rooms assignments
• In charge of handling the ROOM KEYS all 3 copies of each
• Positioned at the reception and is in charge of running it
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage Travel arrangements for all staff
• Manage Rotations
• Manage Daily attendance
• Manage phone calls and correspondences both electronic and hard copies
• Create and update records and databases with personnel, and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations or histograms as required
• Receiving and sorting daily mail
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings.
• Manage petty cash and keep updated records of office expenses and costs.
• Support budgeting and bookkeeping procedures required by the Head Office.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Assist colleagues whenever necessary                            

To apply for this job please send your CV on  recruitment.alzad@alzad.ly