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Treasury Assistant

ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of Resources Management Officer and the direct supervision of Finance Officer, the Treasury Assistant will be responsible for the following duties: (These duties are generic and thus not all inclusive nor are all duties carried out by all Finance Assistants)

RESPONSIBILITIES AND ACCOUNTABILITIES

– In coordination with the Finance Officer, monitor the cash balance in Tripoli office, and regular preparation of the cash forecast in the mission (on monthly basis and whenever required)
– Keep the program units updated on their cash payments status, and coordinate with them on the cash availability in Tripoli and Benghazi office on short and long term.
– Replenish cash on hand  (kept in the office) as needed and  the total cash on hand for Tripoli office (Safe in Office and in OEA) within the mission Cash Float, and coordinate with TSY team in Tunis for withdraw the cash from the bank and the cash handover.
– Liaise with the local banks (Attijari and Citi bank) in providing the required documents and data for the transfers pending from beneficiary/corresponding bank, and follow up on the status of the transfers till they reach the beneficiary bank account.
– Support in preparing the payroll transfers for National staff in the mission; secure authorization for approval and ensure timely submission to the bank before due date.
– Prepare  MPR and ensure that transaction is booked and recorded in PRISM prior to sending to MTS for payment and all required documents are attached and is authorized by the Chief of Mission.
– Ensure that payment documents are approved and fully authorized prior to payment (cash/Transfer/and MPR) and proper cording for the cash/Bank GL in PRISM.
– Carry out cash transfer/cash count/surprise cash count/ transactions and role.
– Keep cash keys, and in case of absence; proper hand over should be performed with the staff backstopping cash payments.
– Release  payments vendors and ensure that official or acknowledgment receipts are on hand prior to release.
– Update  various excel files maintained by the unit such as summary of MPR’s, OVs, for ease references in finding vouchers during audit queries and investigations. And responsible for filing vouchers for all transactions of the missions and ensure that filing of financial related documents are updated and relevant records are maintained for ease reference.
– Undertake any other duties within the incumbent’s that might be assigned by the Finance Officer.

EDUCATION

• Bachelor’s Degree in Business Administration, Accounting, Finance or related academic background, combined with at least 3 years of relevant working experience; or,
• Holder of a Secondary School Diploma, with at least 5 years of relevant working experience;

EXPERIENCE

• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Previous work experience with an international organization and NGOs dealing with refugees would be a strong advantage.
• knowledge of using SAP system is an advantage.
• Experience in the field of treasury or finance;

SKILLS

• Strong Computer skills especially in MS Excel, Word and Outlook
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
• Commitment, efficiency, flexibility, self-motivation, creative thinking and strong organizational skills;
• Good analytical an problem-solving skills;

LANGUAGES

Fluency in English and Arabic is required.

COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM COMPETENCY FRAMEWORK