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WGSS Site Assistant -Tripoli

Position Title: WGSS Site Assistant.

Position Reports to: WGSS Site Manager.

Field Site: Tripoli.

Date Needed: 8th, March 2020.

Essential Job Duties/Scope Of Work:

The WGSS Site Assistant (SA) will provide support to ensure efficient operation in the site, will have the primary responsibility to help in ensuring smooth coordination of all activities including protection, operations, logistics administration, monitoring & evaluation, communication, and IT. WGSS Site Assistant will oversee the day-to-day operation in WGSS has been directed by Site manager and work in a close coordination with GBV and PSS Officers. WGSS Site Assistant will report to the Site Manager.

Project/Program Management:

• Participate to the need identification and coordinate with WGSS teams to develop continuous monitoring of the needs, and write relevant reports about the findings.
  
• Support in Coordinating activity schedules and work plans in cooperation with GBV and PSS Teams and under direction of the site manager.
  
• Build a positive and effective team dynamic and communication. Mediate tensions and dispute in a fair and responsible manner.
• Ensure the creation of positive atmosphere for women and girls as well as the children (KG) through encouraging them to express their needs and be fully engaged in the activities and ensuring their feeling of safety.
  
• Support site manager in Follow-up of day to day activities of WGSS.
  
• Provide general administrative support and assist the site manager in maintaining updated records.
  
• Maintain update archives for each of the activities and Admin/HR requirements in a safe place on a hard copy and soft copy, and make sure that the access of those files is done by authorized people only “e.g. Beneficiaries files.
  
• Provide appropriate information and direction of Women and girls seeking available services at the WGSS site.
  
• Support the planning, implementation and monitoring of the Dignity Kits distribution process on a daily basis.
  
• Assist in terms of archiving all the documents relevant to the distribution process.
  
• Ensure all project services component are implemented and interact with each other in a positive and effective way.
  
• Prepare allocation schedules for staff movements according to project needs and priorities and available project resources, update and adjust schedule as needed and coordinate with logistic department.

Support:

• Assist the site manager in coordinating among program staff, logistic and finance teams to ensure adequate logistics arrangements for all shipments and daily activities.
  
• Assist site manager to ensure that procurement process and validations are respected (all financial and supporting documents are provided to administrative and logistic officers when needed).
  
• Assist in ensuring that all consumables, stationary and equipment are sufficient and relevant to the project services and activities.

Reporting:

• Report back verbally as often as needed to the site manager on the progress of the work.
  
• Any other report requested by Site Manager.
  
• Help site manager in Facilitating visits from authorities and donors (schedule, preparation, reporting), and ensure recommendations are taken into account following theses visits.

Undertake all other duties that may be requested by the line-manager and that are compatible with the job.

Qualifications:

Minimum Qualifications:

• Experience in provision of mental health or psychosocial support through school, work, or
  volunteer experience (1+ year preferred).
  
• Previous experience working in an NGO (preferred).
  
• Commitment to humanitarian principles (required).

Language Skills:

Fluent Arabic and highly proficient written and spoken English (required).

Female candidates are strongly encouraged to apply.

Email your CV and Cover letter to libya-recruitment@internationalmedicalcorps.org indicating in the subject the position. Very Important, write the position title in the email subject before submitting.